Bookkeeping & Administrative Assistant

Haycon•Boston, MA

2d•Onsite

About The Position

Haycon is a Roxbury-based construction company, with a great opportunity for someone to support multiple office functions. This role is based in the office from 8:00 am - 4:30 pm Monday - Friday, and is suited to someone with great Customer Service skills and a can-do attitude.

Requirements

Previous Bookkeeping experience required
QuickBooks Online strongly preferred
Great Customer Service skills
Can-do attitude

Responsibilities

Assist with Accounts Payables, Receivables
Creating & Sending Invoices
Tracking & Lodging Payments Received
Providing Payroll Support for BiWeekly Payroll
Answer telephones
Screen calls for Executives and email phone messages, making sure messages are checked and dealt with daily
Direct calls to appropriate person and/or department
Return all calls coming into your line daily
Process/distribute and open all incoming mail for all companies in the building
Process and distribute incoming/outgoing UPS/Fedex deliveries
Make sure all deliveries are delivered to designated area
Stock copiers and fax machines with paper, toner etc.
Notify/include employees when placing stationery/supplies orders
Have equipment maintained when necessary
Order office supplies, kitchen supplies, janitorial supplies
Open, and sort mail for multiple companies
Input all invoices into SharePoint database
Track credit card receipts and enter in SharePoint
Maintain files (paper files & electronic files).
Create and maintain a log of user names and passwords
Quick Books data entry
Assist personnel with computer/cell phone issues.
Coordinate with IT for computer maintenance & issues.
Set up meetings, scheduling of conference room, etc.
Assist Accounting, Project Management & Estimating departments as needed
Control visitor traffic, schedule conference room meetings, walk-thru when necessary
Maintain a safe environment with proper lighting, signage, and disability access, and inspect building for wear & tear
Oversee security, fire prevention, and other safety systems.
Schedule regular building maintenance, contact professionals for repairs as needed
Ensure that occupants are provided with proper utilities, assist with emergency response and evacuations
Maintain tenant records, bill monthly lease invoicing
Weekly walk around outside of building making sure there is no trash, nails, screws etc. parking areas are free of debris