Bookkeeper / Staff Accountant � HOA & Community Management

City Property Management•Phoenix, AZ

15d•Onsite

About The Position

City Property Management is a leader in full-service HOA management with innovative technology and a stellar team. With over 40 years in the business and more than 150 employees, they pride themselves on providing the best HOA management experience possible. They offer paid training and a supportive team environment, viewing the role as a career rather than just a job. The Community Accountant is responsible for managing the full financial operations for a portfolio of Homeowners' Associations (HOAs). This includes maintaining accurate accounting records, producing monthly and annual financial reports, and ensuring the timely processing of all financial transactions. The role requires solid full-cycle accounting skills, including experience tracking and reporting finances for an outside party. Experience with builder/developer deficit funding and HOA financial reporting is a plus, but candidates with strong, closely related accounting backgrounds are encouraged to apply. The ideal candidate brings strong technical accounting skills, excellent attention to detail, and the ability to manage competing deadlines independently. Clear communication with community managers, board members, and external stakeholders is essential.

Requirements

Associate's degree in Accounting or equivalent hands-on bookkeeping/full-cycle accounting experience
Experience with full accrual basis accounting (as opposed to cash or modified accrual)
Minimum 5 years of full-cycle accounting or bookkeeping experience, ideally including construction, real estate development, or HOA/property management – other industries with similar work (tracking costs or finances tied to an outside party, like a contractor, investor, or vendor) will also be considered
Full-cycle accounting proficiency (AP/AR, GL, reconciliations, financial statement prep)
Proficient with accounting software, Microsoft Office, and standard business applications
Demonstrated ability to handle confidential and sensitive financial information with discretion
Self-directed with strong organizational skills and the ability to meet strict deadlines
Reliable, professional, and adaptable to varying workloads and schedules

Nice To Haves

Experience with builder/developer deficit funding calculations
Experience with HOA financial reporting

Responsibilities

Maintain accurate accounting records, files, and documentation in an organized and audit-ready manner
Manage daily cash receipts, post to appropriate accounts, and maintain bank deposit records in chronological order
Perform journal entries, general ledger adjustments, and account reconciliations
Prepare and distribute monthly financial statements on a full accrual basis in accordance with the financial reporting calendar
Reconcile accounts payable and receivable summaries on a monthly basis
Process accounts payable disbursements twice monthly or as needed
Conduct monthly, quarterly, and annual ACH reconciliation and reporting
Ensure accurate and timely posting of recurring payments – including utilities, management fees, and reserve contributions – to maintain precise bank balances
Manage financial records and reporting for builder/developer accounts, including deficit funding tracking during community transition periods
Report accounting discrepancies or irregularities to management promptly
Collaborate with community managers, board members, and vendors to support accurate and timely financial operations
Perform other duties as assigned