Bookkeeper & Payroll Specialist - Freelance, Remote

Magic, Inc•,

2d•Remote

About The Position

This role exists to ensure accurate, timely financial operations while the business scales. The company needs a specialist who can own full-cycle bookkeeping and payroll in Zoho, execute a high-volume monthly invoicing run in a single day, and improve cash flow through diligent receivables follow-up. By taking end-to-end ownership of these recurring workflows, you’ll free the CEO’s time and strengthen the company’s financial rhythm.

Requirements

1+ year hands-on bookkeeping and payroll experience
Proven proficiency with Zoho Books and Zoho Payroll
Experience handling high-volume, manual invoicing and AR follow-ups
Excellent written English for professional, client-facing emails
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home

Nice To Haves

Technical: Zoho Books, Zoho Payroll, bank/credit card reconciliations, journal entries, AR management, invoice validation, basic Excel/Google Sheets
Soft skills: Exceptional attention to detail, clear and confident written communication, reliability, ownership, ability to focus on repetitive tasks without losing accuracy, discretion with sensitive payroll data, and comfort working directly with a CEO
You take pride in accurate, on-time financial work and enjoy running well-defined recurring processes
You’re proactive, organized, and can independently manage weekly/monthly calendars without close supervision
You communicate clearly, follow through on commitments, and are comfortable sending professional AR follow-up emails
You thrive in a fast-paced, remote setting and can align to Eastern Time work hours

Responsibilities

Full-cycle bookkeeping (Zoho Books)
Perform daily/weekly bank and credit card reconciliations
Post journal entries and maintain accurate general ledger records
Monitor accounts receivable aging and support month-end close
Payroll processing (Zoho Payroll)
Run payroll cycles, initiate payments to the bank, and email pay stubs
Remit payroll deductions and prepare/file WSIB online
Prepare and issue T4s for employees
High-volume invoicing and billing
Access a dedicated inbox to retrieve two invoices per customer (400 invoices total for 200 customers)
Attach invoices to the correct customer in Zoho Books, verify line items/amounts, and send invoices
Complete the full monthly billing run accurately within a single billing day
Accounts receivable follow-up and client communication
Send professional, concise follow-up emails to clients with outstanding balances
Maintain AR notes and escalate issues or discrepancies to the CEO when needed
Reconcile payments received and keep customer accounts current
Workflow ownership and reporting
Manage recurring weekly/monthly checklists and timelines with minimal supervision
Prepare brief weekly summaries on invoicing status, AR, and reconciliations
Identify minor process improvements to increase speed and accuracy