Bookkeeper and Office Manager- Hybrid

Xzito Creative Solutions • Johnston, RI

3d • $45,000 - $70,000 • Hybrid

About The Position

Most bookkeeper job postings ask for someone to maintain the books. This one asks for someone to own them. Xzito is a growth marketing and strategy firm that has served founders for over two decades. We don’t need someone to process transactions in the background. We need a bookkeeper who understands that accurate financials drive real business decisions, and wants a seat at that table. You’ll manage the full financial operation of a project-based agency. That means AP/AR, payroll, reconciliations, month-end close, job costing by client and project, and keeping our systems tight. You’ll work directly with leadership, surface insights that affect how we price, bill, and operate, and you’ll help us build better financial processes as we grow. Our primary system is Workamajig (agency project management + accounting). We’ll train you on it—but you need to show up with strong bookkeeping fundamentals and a willingness to learn fast.

Requirements

• QuickBooks Online (QBO) proficiency: 5+ years of hands-on experience (QBO specifically; QuickBooks Desktop alone won’t cut it)
• Full-cycle bookkeeping experience in a small business environment, with the ability to manage the books independently
• Strong understanding of accounting principles and financial processes
• High attention to detail, accuracy, and a problem-solving mindset
• Clear, direct communicator—comfortable asking questions, raising concerns, and speaking up

Nice To Haves

• Job costing or project-based accounting experience (tracking profitability by client, project, or engagement)
• Payroll processing experience, including contractor payments and PTO tracking
• Experience in an agency, professional services, or project-based business
• Familiarity with Workamajig (a plus, not a requirement—we’ll train you)
• Associate’s or Bachelor’s degree in accounting, finance, or related field (or equivalent hands-on experience)

Responsibilities

• Full-cycle bookkeeping: Maintain accurate, up-to-date financial records across all accounts.
• AP/AR management: Process invoices, payments, and collections. Chase what’s owed. Keep cash flow visible.
• Payroll: Run payroll for employees and contractors, track PTO, and support compliance.
• General ledger: Record journal entries, ensure proper categorization, and maintain the integrity of all financial data.
• Reconciliations: Complete regular bank and credit card reconciliations. Identify and resolve discrepancies, don’t let them pile up.
• Month-end close: Lead the close process and prepare financial reports that leadership can actually use.
• Job/project costing: Track and allocate expenses by project and client so we know exactly where we’re profitable, and where we’re not.
• System accuracy: Maintain clean project financials in Workamajig and ensure data integrity across platforms.
• Leadership collaboration: Surface trends, flag risks, recommend improvements. You’re not just reporting numbers—you’re informing decisions.
• Operational support: Pitch in on general admin and operational tasks when the team needs it.

Benefits

• Your voice matters. You’ll work directly with leadership and have real input on how we price, bill, close, and operate. This isn’t lip service—we mean it.
• Small team, real impact. Your work will directly influence how the business runs. You won’t be one of many—you’ll be someone we rely on.
• Ownership and growth. This is more than maintaining the books. You’ll take ownership, improve processes, and grow your skills and career.
• A values-driven team. We operate on teamwork, integrity, excitement, growth, and respect. We expect ownership, accountability, and continuous improvement from everyone—including ourselves.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree