Booking Coordinator

Dream Three • New York, NY

1d • $25 - $35 • Hybrid

About The Position

Dream Three is a story studio delivering narratives across film and series, theater and live events, publishing and music, and digital and immersive. The Booking Coordinator helps bring the company’s artists and production properties to audiences through engagements such as symphony and orchestra performances, concerts, speaking engagements, college and university programs, and book tours. Working under the Booking Manager’s direction and closely with the founder and Operations team, the coordinator keeps booking opportunities progressing toward confirmed engagements and supports the development of presenter relationships.

The role owns the details that support bookings, including research, outreach support, opportunity tracking, proposals and agreements, presenter communications, records, and payment follow-up. As booking skills develop, the coordinator may take on more responsibility for qualifying opportunities, pitching, and routine negotiations with guidance and feedback from the Booking Manager. This is a part-time, hourly, nonexempt W-2 position, initially scheduled for 15–20 hours per week within Monday–Friday, 10 a.m.–6 p.m. Eastern business hours. Work is remote from approved U.S. locations or hybrid in NYC/LA. Occasional evening or weekend work and travel around confirmed engagements may be required. The company notes potential growth to full-time employment and progression into a Booking Manager role, dependent on performance and business needs.

Requirements

• Relevant experience in booking, live events, talent representation, arts administration, production coordination, or comparable work, typically 1–3 years; equivalent practical experience is welcome.
• Strong writing skills, accurate document preparation, and reliable follow-through across multiple deadlines.
• Comfort with spreadsheets and contact or project tracking systems.
• Interest in live entertainment and building buyer relationships.
• Confident communication and discretion in handling artist relationships and confidential information.
• Ability to work an agreed schedule of initially 15–20 hours per week within Monday–Friday, 10 a.m.–6 p.m. Eastern business hours.

Nice To Haves

• Artist or talent management experience.
• Exposure to tour routing, riders, or entertainment usage rights.
• Relationships with presenters, buyers, or brand partners in relevant markets.
• Experience with systems comparable to Asana, Airtable, Word/Excel, Slack, Dropbox, DocuSign, and booking tools.

Responsibilities

• Research presenters, venues, and other buyers; keep booking materials current and support approved outreach and follow-up.
• Track inquiries, availability, holds, buyer intelligence, and deal notes, ensuring each opportunity has a clear next step.
• Prepare proposals, deal memos, and agreements from approved templates and commercial terms; coordinate revisions, approvals, and signatures.
• Communicate with presenters and coordinate handoffs to Operations and production partners for engagement details and delivery.
• Maintain organized booking records and work with Operations on invoicing, deposits, and payment follow-up.
• Join buyer conversations and progressively take on opportunity qualification, pitches, and routine negotiations with guidance and feedback from the Booking Manager.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed