Birth Registrar

Advocate Health • Chicago, IL

5d • $20 - $30 • Onsite

About The Position

The Birth Registrar reviews complex clinical records and secures information for inclusion in the Illinois Vital Statistics Registry, as required by the organization and the State of Illinois. The role interviews new parents to accurately complete Birth Certificate Worksheets and transmits birth data promptly into the Vital Records System to generate legal birth records. It ensures accurate entry of newborn names according to prescribed naming conventions and completion of state-required Voluntary Acknowledgement of Paternity forms.

The Birth Registrar assists patients and other customers with birth-certificate-related issues in person and by telephone, processes birth certificate corrections and continuing-care requests under applicable policies and regulations, and partners with the Department of Vital Statistics to resolve missing-data edits. The role also collaborates with physicians and other departments to collect and abstract electronic medical record data for submission to the Department of Health. The position operates department equipment, reports malfunctions, and performs other duties as assigned.

This is a part-time position averaging 20 hours per week. The schedule alternates between three 8-hour days one week and two 8-hour days the next, with every other weekend required. Hours are between 8 a.m. and 5 p.m., with flexibility if needed. A $1.50-per-hour premium applies to weekend shifts. The work is performed in a normal office environment, with travel internally to nursing units.

Requirements

• High school diploma or GED.
• One year of experience in Health Information Management or Birth Registry.
• Proficient computer and keyboarding skills, with the ability to learn software systems such as Epic, OnBase, Microsoft Office, and legacy archives.
• High attention to detail and accuracy while managing frequent interruptions.
• Ability to prioritize workload and work under pressure in a fast-paced environment with time constraints.
• Ability to work independently and make decisions with minimal supervision while maintaining quality and productivity standards.
• Strong critical-thinking skills.
• Strong customer-service, interpersonal, and communication skills, including the ability to communicate with multilingual customers.
• Ability to collaborate in a diverse team environment with openness and respect.
• Ability to learn from constructive feedback and take personal ownership for success.
• Ability to safeguard protected health information and basic knowledge of HIPAA.
• Ability to sit, stand, walk, squat, twist or rotate, bend, and reach for prolonged periods.
• Ability to operate all equipment necessary to perform the job.
• Ability to travel internally to nursing units.
• Availability to work every other weekend.

Responsibilities

• Review complex clinical records and secure data for inclusion in the Illinois Vital Statistics Registry.
• Interview new parents and accurately complete Birth Certificate Worksheets.
• Transmit birth data accurately and timely into the Vital Records System to generate legal birth records.
• Ensure the integrity, accuracy, and timely entry of newborn names in the hospital computer system, following prescribed naming conventions.
• Accurately complete state-required Voluntary Acknowledgement of Paternity forms according to state guidelines.
• Assist patients and other customers promptly and courteously with birth-certificate-related issues, in person or by telephone.
• Receive and process birth certificate corrections in accordance with state and applicable legal regulations.
• Partner with the Department of Vital Statistics to obtain missing data needed to resolve Vital Records System edits.
• Collaborate with physicians and other departments to collect and abstract electronic medical record data for submission to the Department of Health for medical services and research.
• Operate department equipment and report malfunctions to appropriate personnel.
• Receive and process continuing-care requests in accordance with release-of-information policies and applicable legal regulations.
• Perform other duties as assigned.

Benefits

• Paid time off programs.
• Medical, dental, vision, life, and short- and long-term disability benefits.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.
• Shift premium pay, including a $1.50-per-hour premium for weekend shifts.
• Potential annual increases based on performance.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED