Birth Registrar-Labor Pool
About The Position
The Birth Registrar provides customer service to patients and prepares required materials for the Department of Social Services (DSS), Virginia Paternity Establishment Program (VPEP), and Department of Health (DOH). The role collects and submits accurate, timely demographic and medical data to state agencies to create identification documents for babies and establish legal parentage. It works with VPEP and DOH to support birth-database maintenance for research, program planning and evaluation, maternal and child health, and assistance to parents seeking legal certificates for their children. The position covers the Women and Infant Care floor and Neonatal Intensive Care Unit, gathering and validating information about mothers and babies from electronic systems and other documentation. It identifies missing or inaccurate information, coordinates with clinicians to clarify data, supports state audits, and completes and transmits birth and death records and related forms within required deadlines. The role also communicates with parents, explains birth-data and acknowledgement processes, handles calls and voicemail, and participates in continuing education. This is a labor-pool position with hours from 7:00 a.m. to 7:00 p.m., mainly on weekends, with possible weekday coverage. The hiring range is $15.60–$20.25 per hour; actual pay depends on job-related factors.
Requirements
- High school diploma or GED.
- Notary commission from the Secretary of the Commonwealth within 30 days.
- Ability to provide accurate and timely data and meet state-mandated transmission deadlines.
- Ability to work independently and communicate with parents, physicians, and other clinicians.
Nice To Haves
- Associate degree.
- Clerical experience in a healthcare setting.
- Experience with healthcare computer-based systems.
- Registered Health Information Administrator (RHIT) certification from the American Health Information Management Association (AHIMA).
Responsibilities
- Cover the Women and Infant Care floor and Neonatal Intensive Care Unit to collect complete demographic and medical information about mothers and babies from electronic systems and specified documentation.
- Identify missing data, clean existing data, and facilitate state audits of hospital records to verify transmitted birth data.
- Navigate systems to access patient information relevant to vital-record statistics and work with clinicians to meet state and federal completeness standards.
- Collect and enter accurate data into the vital-records database; query physicians and clinicians to obtain missing information or clarify ambiguous or out-of-range data.
- Answer calls promptly and courteously, update the birth registrar voicemail, screen messages, and follow up with patients within a reasonable time frame.
- Explain the importance and use of birth data and acknowledgement processes to diverse patient populations; help parents complete worksheets and forms to amend certificates and review rights and responsibilities.
- Work independently and meet statutory deadlines for transmitting birth data, including records for births occurring in the hospital or en route to it.
- Complete birth and death certificates in a timely manner and mail birth certificates, paternities, and payments to vital records or VPEP.
- Participate in continuing education to improve job-related skills and knowledge.
- Support paternity establishment.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
