Birth/Fetal Death Liaison and Educator (Executive I)

State of Illinois•Springfield, IL

3d•$6,135 - $8,790•Onsite

About The Position

The Illinois Department of Public Health’s Division of Vital Records is hiring a Birth/Fetal Death Liaison and Educator to support and evaluate the Illinois Vital Records System (IVRS). Under direction, the position applies technical laws, rules, policies, and procedures related to vital records and serves as a liaison to local custodians, attorneys, legislators, and other professionals assisting clients with vital-record issues. It also communicates with system users about day-to-day issues and works with the National Center for Health Statistics, hospitals, birthing centers, midwives, local registrars, funeral homes, medical examiners and coroners, and the Social Security Administration on birth and fetal death reports. The role participates in designing, rewriting, and updating certificate forms, manuals, standard operating procedures, and other Division materials. It also gathers and prepares background information for speeches, lectures, and reports, and performs other related duties as assigned. The position is based at 110 W Lawrence Ave, Springfield, Illinois. The posting specifies Monday through Friday, 8:30 a.m. to 5:00 p.m., and explicitly states that this position does not offer a remote, hybrid, or alternative work schedule. It is a union position subject to the applicable collective bargaining agreement.

Requirements

Knowledge, skills, and mental development equivalent to four years of college, preferably with coursework in business or public administration.
One year of responsible administrative experience in a public or business organization, or completion of an agency-approved professional management training program.
One year of progressively responsible administrative experience working with the Illinois Vital Records System.
One year of experience issuing Administrative Copies of Birth and Death Certificates.
Two years of experience designing and using Smartsheet for legal use.

Nice To Haves

Two years of experience with agency programs, policies, and objectives.
Two years of experience establishing and maintaining cooperative working relationships.
One year of experience communicating effectively both orally and in writing.
One year of experience using Microsoft software products, including Word, Excel, and PowerPoint.

Responsibilities

Apply vital-record laws, statutes, administrative rules, policies, and procedures when assisting local custodians, attorneys, legislators, and other professionals with vital-record matters.
Communicate with individual users about daily issues involving the Illinois Vital Records System.
Control and evaluate the operations of the Illinois Vital Records System and its internal and external users.
Work with the National Center for Health Statistics, hospitals, freestanding birthing centers, midwives, local registrars, funeral homes, medical examiners and coroners, and the Social Security Administration to assist with birth and fetal death reports.
Participate in designing, rewriting, and updating certificate forms, manuals, standard operating procedures, and other Division materials.
Prepare and gather background data from various sources to assist with speeches, lectures, and reports.
Perform other related duties as required or assigned.

Benefits

Competitive group insurance benefits, including health, life, dental, and vision plans.
Pension plan through the State Employees Retirement System.
Voluntary Deferred Compensation Program for supplemental retirement savings.
Optional pre-tax Medical Care Assistance Plan and Dependent Care Assistance Plan.
10–25 days of paid vacation annually, depending on state-service tenure.
12 paid sick days annually, with carryover from year to year.
Three paid personal business days per calendar year, prorated based on start date.
13–14 paid holidays per year.
12 weeks of paid parental leave.
Employee Assistance Program and/or mental health resources.