Billing Specialist I (Remote - US)

Energy Solutions - USA

2h•$31 - $37•Remote

About The Position

Energy Solutions is hiring a Billing Specialist I to join its Finance team. The role supports accurate client billing, revenue processing, reconciliation, and financial reporting. The successful candidate will work with project managers and Finance colleagues to gather billing information, meet deadlines, prepare complete invoices and supporting documentation, and contribute to month-end and year-end close, audit support, and billing process improvements. The position performs recurring billing and revenue-entry work under established procedures, contract instructions, and project requirements. It prepares invoices and supporting schedules, reviews billing and revenue data for routine discrepancies, researches and documents findings, and escalates matters that require review. The role also maintains financial records and billing statuses, prepares reports and reconciliation materials, supports journal entries and audits, and follows accounting controls, documentation standards, and confidentiality requirements. This is a remote U.S. role within a predominantly remote workforce. Employees living within 40 miles of an Energy Solutions office, except in New York, will be assigned to that office; in-office attendance requirements may vary by team. Applications are not being accepted from residents of Delaware, Kentucky, Mississippi, Montana, Nebraska, or North Dakota. The role requires willingness to travel once per year for the Finance team offsite. The hourly range is $30.50–$37.20, with target compensation of $30.50–$34.00 based on experience and qualifications. Compensation includes a generous retirement package and the company offers medical, dental, and vision insurance, other pre-tax contribution plans, and an Employee Stock Ownership Plan (ESOP).

Requirements

Bachelor’s degree.
At least 2 years of experience in billing, accounting, accounts receivable, financial administration, or a related area.
Working experience preparing invoices, posting revenue, or processing financial transactions in an accounting or ERP system.
Working experience preparing reconciliations, supporting schedules, variance trackers, or financial reports.
Foundational experience supporting project-based or comparable client billing.
Working experience communicating with project managers or internal stakeholders to gather billing information, clarify discrepancies, and meet financial deadlines.
Foundational experience supporting month-end close, journal entries, reconciliations, or audit-documentation requests.
Working knowledge of billing, invoicing, revenue posting, accounts receivable, and general accounting procedures.
Competent Excel proficiency, including formulas, lookups, sorting and filtering, data validation, reconciliation worksheets, and financial trackers.
Working proficiency with Microsoft Word, Outlook, SharePoint, and related Microsoft 365 applications.
Working knowledge of accounting or ERP systems and the ability to enter, update, analyze, and maintain financial information accurately.
Foundational knowledge of revenue reconciliation, variance analysis, journal entries, and month-end accounting activities.
Strong analytical and critical-thinking skills, including identifying discrepancies, researching routine issues, and documenting findings.
Strong attention to detail and quality control when preparing invoices, reconciliations, and supporting documentation.
Strong written and verbal communication skills, including explaining routine billing requirements and following up on missing information.
Ability to execute assigned work independently, manage competing deadlines, and escalate issues outside established guidance.
Ability to work effectively independently and within a Finance or cross-functional project team.
Ability to maintain confidentiality and appropriately handle client, project, employee, and financial information.
Willingness to travel once per year for the Finance team offsite event.

Nice To Haves

Working experience with project-based billing or professional-services accounting.
Working experience preparing revenue reconciliations, invoice breakdowns, budget analyses, or variance reports.
Foundational to working experience reconciling invoice variances.
Foundational experience preparing journal-entry support, assisting with audits, or supporting month-end and year-end close.
Working experience generating ad hoc financial or project reports for Finance, project managers, or business stakeholders.
Experience in a consulting, government contracting, utility, energy, or incentive-program environment.
Working knowledge of Workday, QuickBooks, or another project-based ERP or accounting system.
Working knowledge of project billing methods.
Competent Excel skills, including pivot tables, XLOOKUP/VLOOKUP, SUMIFS, reconciliation methods, and analysis of moderately sized datasets.
Foundational knowledge of generally accepted accounting principles as they relate to billing, revenue, accounts receivable, and financial documentation.
Familiarity with client accounts payable portals, electronic invoice-submission systems, SharePoint, OneNote, and PDF-management tools.
Working knowledge of financial record retention, audit support, documentation controls, and reconciliation practices.
Ability to prepare clear financial summaries and communicate routine analytical findings to non-accounting stakeholders.

Responsibilities

Execute recurring client billing and revenue-entry activities in an ERP or accounting system according to established procedures, contract instructions, and project requirements.
Prepare client invoices, invoice breakdowns, cover letters, expense documentation, supporting reports, and billing schedules.
Apply billing requirements to time-and-materials, fixed-fee, milestone-based, Pay-for-Performance, and other assigned invoicing arrangements.
Analyze invoice and revenue data to identify routine variances, missing information, inconsistencies, and potential errors.
Prepare revenue reconciliation worksheets comparing accounting-system revenue with invoices submitted to clients.
Research routine billing discrepancies and document findings, corrections, and unresolved items for review.
Prepare billing status updates and submit approved invoices according to client requirements and established procedures.
Prepare routine and ad hoc financial reports for project reporting, billing analysis, and Finance team needs.
Assist with journal-entry preparation by gathering documentation, preparing supporting schedules, and routing entries for review and approval.
Perform assigned month-end and year-end billing activities, including preparing reports, reconciliation schedules, and supporting documentation.
Update invoice records, notes, submission dates, revenue entries, and billing statuses in accounting systems, trackers, and designated repositories.
Escalate unclear contract terms, rate discrepancies, incomplete approvals, system issues, and other non-routine billing concerns to senior billing staff.
Prepare and update Billing revenue variance trackers, invoice breakdowns, and supporting analytical schedules.
Report unresolved variances or discrepancies that may affect billing accuracy, project budgets, revenue recognition, or financial close timelines.
Prepare invoice, revenue, reconciliation, and subcontractor documentation requested for internal or external audits.
Follow established accounting controls, billing procedures, documentation standards, and confidentiality requirements.
Travel once per year for the Finance team offsite event.