Billing Project Coordinator

TRC Companies • ME-Augusta, ME

5d • Hybrid

About The Position

As a Billing Coordinator, your primary responsibility is to ensure accurate and timely billing processes within the organization. You will play a crucial role in maintaining financial records, coordinating with various departments, and addressing inquiries from clients or internal stakeholders. This position requires attention to detail, organizational skills, and a strong understanding of billing procedures. Hybrid role. (Mondays in office)

Requirements

• Proven experience in billing, finance, or a related role.
• Proficient Excel skills
• Deadline-driven with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Problem-solving skills and ability to handle complex billing issues.
• Knowledge of relevant laws, regulations, and best practices.
• Exceptionally customer-focused with strong interpersonal skills.
• Adaptability to changes in billing processes or software.

Responsibilities

• Generate and submit draft invoices to Project Managers accurately and in a timely manner.
• Verify billing data to ensure accuracy and completeness in accordance with specific project contract documentation.
• Review changes with Project Managers as necessary and timely complete and submit changes.
• Compile invoice support and backup documentation required for each invoice.
• Prepare and submit final invoices to Client
• Collaborate with relevant departments to gather necessary information for billing.
• Maintain organized and up-to-date billing records.
• Track and document all billing-related transactions.
• Generate regular reports to provide insights into billing activities.
• Interact with clients to address billing inquiries and resolve discrepancies.
• Work closely with internal teams, including sales, finance, and operations, to obtain necessary information for billing.
• Ensure adherence to billing policies, procedures, and regulatory requirements.
• Provide support for client audits of project billings.
• Investigate and resolve billing discrepancies or issues.
• Collaborate with other departments to resolve billing-related challenges.
• Conduct regular audits to maintain the accuracy of billing information.
• Implement quality control measures to improve billing processes.
• Prepare and present regular reports on billing activities to management.
• Analyze billing data to identify trends or areas for improvement.

Benefits

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed