Billing Doc. Support Specialist
MEDI TRANS LLC•Pompano Beach, FL
•$17 - $19•Onsite
About The Position
The Billing Document Support Specialist provides clerical support to the Accounts Payable (AP) team by managing, scanning, and distributing vendor checks and related documents. The role ensures vendor payments are properly documented, organized, and mailed on time, supporting accurate records and smooth AP operations. This is a full-time, non-exempt position in the Finance department, based in the office in Pompano Beach, Florida, and reports to the Director of RCM.
Requirements
- High school diploma or equivalent.
- Experience in clerical, office support, or document handling.
- Basic computer proficiency, including Microsoft Office, scanners, and printers.
- Attention to detail when scanning, filing, and mailing checks and invoices.
- Organizational skills to maintain document order by product line and meet mailing deadlines.
- Professional communication with the AP team and contractors by phone and in writing.
- Time-management skills to prioritize scanning, uploads, and check mailings.
- Ability to operate desktop scanners, printers, and basic Microsoft Office tools.
- Ability to collaborate effectively with Billing Specialists and the offshore team.
- Ability to scan, upload, and store documents in SharePoint and physical files.
Nice To Haves
- Prior accounts payable or vendor documentation support experience.
- Familiarity with the workers’ compensation or healthcare industry.
Responsibilities
- Open and organize vendor checks by product line.
- Scan vendor checks and invoices into the document management system (SharePoint).
- Scan documents from the mailroom to the Billing offshore (Turkish) team.
- Scan and save outgoing checks to SharePoint and mail checks with required documentation.
- Answer assigned phone queue calls and advise contractors, including drivers and translators, on payment or check status.
- Occasionally print or copy documents for the Billing team.
- Communicate with Billing Specialists to locate or provide check information.
- Maintain accurate digital and physical filing for vendor-related documents.
- Follow established Billing SOPs to ensure timely and compliant document handling.
Benefits
- Health, dental, and vision insurance.
- 401(k) with company match.
- Paid time off and holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
