Billing Doc. Support Specialist
MEDI TRANS LLC•Pompano Beach, FL
•$17 - $19•Onsite
About The Position
The Billing Document Support Specialist provides clerical support to the Accounts Payable (AP) team by managing, scanning, and distributing vendor checks and related documents. This role ensures vendor payments are properly documented, organized, and mailed on time, supporting accurate records and smooth AP operations.
Requirements
- High School Diploma or equivalent
- Experience in clerical, office support, or document handling
- Basic computer proficiency (Microsoft Office, scanners, printers)
- Attention to Detail: Ensure checks and invoices are scanned, filed, and mailed accurately
- Organizational Skills: Maintain document order by product line and meet mailing deadlines
- Communication: Interact with AP team and contractors professionally via phone and in writing
- Time Management: Prioritize scanning, uploads, and check mailings to meet strict timelines
- Technical – Basic Systems: Operate desktop scanner, printer, and basic Microsoft Office tools
- Relationship Skills: Collaborate effectively with Billing Specialists and offshore team
- Document Management: Scan, upload, and store documents in SharePoint and physical files
Nice To Haves
- Prior accounts payable or vendor documentation support experience
- Familiarity with workers’ compensation or healthcare industry
Responsibilities
- Open and organize vendor checks by product line
- Scan vendor checks and invoices into the document management system (SharePoint)
- Scan documents from the mailroom to the Billing offshore (Turkish) team
- Scan and save outgoing checks to SharePoint; mail checks with required documentation
- Answer assigned phone queue calls and advise contractors (drivers, translators) on payment/check status
- Occasionally print or copy documents for the Billing team
- Communicate with Billing Specialists to locate or provide check information
- Maintain accurate digital and physical filing for vendor-related documents
- Follow established Billing SOPs to ensure timely and compliant document handling
Benefits
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off and holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
