Billing & Data Entry Coordinator

Elite Contracting Solutions Llc•Baltimore, MD

4d•$18 - $26

About The Position

We are seeking a highly organized Billing & Data Entry Coordinator to support our Office Manager and Administrative Assistant in a fast-paced construction office. This position is responsible for maintaining accurate records, entering billing information, organizing project documentation, and ensuring data is entered correctly and on time. This role is ideal for someone who enjoys detailed work, follows processes, and takes pride in accuracy.

Requirements

2+ years of office administration or billing experience
Strong computer skills
Excellent typing and data entry accuracy
Experience with Microsoft Office
Strong attention to detail
Ability to prioritize multiple tasks
Excellent organizational skills

Nice To Haves

Construction office experience
QuickBooks experience
Job costing experience
Accounts Receivable/Accounts Payable experience

Responsibilities

Prepare customer invoices from approved work orders
Enter invoices into accounting software
Verify invoice accuracy before submission
Track unpaid invoices and communicate with the Office Manager regarding outstanding balances
Process vendor invoices for approval
Match invoices to purchase orders and receipts
Maintain billing files and supporting documentation
Enter new customer information
Update customer accounts
Enter estimates and contracts into company software
Ensure all digital records remain organized and accurate
Scan and file documents
Assist with document preparation
Update spreadsheets