Billing Coordinator

Simpson Thacher & Bartlett LLP•New York, NY

2d•Hybrid

About The Position

Simpson Thacher & Bartlett is seeking a highly organized and detail-oriented Billing Coordinator to join the Firm’s Billing, Collections and E-Billing team. This role is critical to maintaining the firm’s financial integrity and ensuring accurate, timely, and compliant billing for services rendered to clients. The Billing Coordinator will work closely with Partners to compile, manage and execute attorney billing and resolve billing-related issues. We are looking for a candidate who can thrive in a fast-paced, collaborative environment and contribute significantly to the Firm’s goals and growth.

Requirements

Ability to effectively communicate and present information verbally and in writing
Ability to work effectively as an individual and within groups
Ability to use an accounting calculator
Proficiency in MS Office Suite, particularly in Excel
Must be detail oriented and organized
Ability to work with a high degree of accuracy
Excellent analytical and problem-solving skills
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
Ability to adapt to all work situations in order to achieve desired results
Flexibility to work additional hours as needed
1 to 2 years of billing experience in a large law firm required
High School diploma or GED equivalent

Nice To Haves

A minimum of 1 to 2 years of finance, accounting or e-Billing experience in a law firm preferred
Knowledge of 3E billing system or comparable billing program preferred
Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience

Responsibilities

Compile and process a high volume of attorney bills to clients on a monthly basis
Review and edit pre-bills in response to attorney and secretary requests
Apply retainer/on-account funds as directed by attorney and as per Firm policy
Process write-offs following Firm policy
Execute complex bills, such as multiple discounts by matter, split party billing , and prepare electronic bills in a timely manner
Submit invoices electronically and assist in resolving issues that might arise
Review and verify accuracy of billing supporting documentation as required
Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner
Identify and resolve billing inaccuracies
Create billing schedules and various other billing analyses as required
Effectively interact and communicate with attorneys, secretaries and clients
Distribute monthly partner reports
Review and update comments for reports distributed to the Finance Committee and Partners
Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts and e-Billing issues
Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
Observe confidentiality of client and Firm matters
Provide backup assistance as needed
Assist with special projects as needed
Perform other duties as assigned