Billing Coordinator

J.S. Held LLC•Jericho, NY

6h•Remote

About The Position

We are seeking a Billing Coordinator to join our Corporate Finance team. This is a great opportunity for a highly organized and detail‑oriented professional who thrives in a high‑volume, deadline‑driven environment and enjoys working cross‑functionally. As a Billing Coordinator, you will be responsible for preparing, reviewing, and processing client invoices while ensuring accuracy, compliance with client requirements, and timely submission through a variety of billing platforms and systems. This role works closely with Project Managers, Operations, and Finance to support day‑to‑day billing activities across multiple engagements. You will play a critical role in maintaining billing accuracy, resolving discrepancies, and supporting internal teams to ensure smooth invoicing processes. This position offers exposure to a dynamic workflow, collaboration across teams, and the opportunity to build expertise in billing operations within a professional services environment.

Requirements

Billing experience working for a high-volume professional services firm.
ERP/proprietary software experience is essential.
High volume invoicing.
Proficiency in Microsoft Excel and Word including v-lookups and pivot tables required.
Pleasant telephone disposition and effective communication skills with the ability to build and maintain good relationships with customers.
Back up responsibilities performing general administrative work.
Well organized and detail oriented. Multi-tasking essential.
Proactive and able to make recommendations to improve invoicing and accounts receivable processes.
Must be located in the Eastern Time Zone within the United States.

Nice To Haves

Associate degree or higher preferred.

Responsibilities

Prepare, review, and process client invoices
Coordinate with Project Managers and internal stakeholders to resolve billing questions, discrepancies, and approvals
Submit invoices through client portals and billing systems, ensuring compliance with formatting and submission requirements
Review invoice rejections and corrections, research root causes, and resubmit as needed
Monitor billing schedules, retainers, and billing milestones to ensure timely invoicing
Maintain accurate billing records, documentation, and audit support
Respond to internal and external inquiries related to invoice status and billing issues
Support month‑end and quarter‑end billing close activities
Perform additional billing‑related or administrative duties as assigned