Billing Coordinator

Willkie Farr & Gallagher LLP•New York, NY

7d•$110,000 - $125,000•Onsite

About The Position

Willkie Farr & Gallagher LLP is seeking a Billing Coordinator to join its Finance and Accounting Department. Willkie is an elite international law firm of approximately 1,300 lawyers with 16 offices across six countries. The Billing Coordinator will serve as the primary point of contact for a designated group of billing partners who work with the firm's largest client. This individual will be responsible for managing each partner's portfolio, including the timely execution of billing and collections. The Billing Coordinator will own the full revenue cycle, from the distribution of proformas through invoice payment. A successful candidate will cultivate strong working relationships with partners, clients, administrative staff, and fellow members of the billing and finance team. The ideal candidate will be based out of any one of our US offices. At Willkie, we believe that exceptional people are the foundation of our success. We offer a highly competitive compensation package with outstanding benefits. If you are looking to work in a collegial, collaborative environment that provides meaningful opportunities for professional growth, this role is for you.

Requirements

Four-year college degree preferred.
Prior experience working with 3E, Elite, or Aderant required.
Solutions-oriented mindset with a proactive approach to problem-solving.
Strong oral and written communication skills, with the ability to articulate ideas clearly, address issues effectively, and foster productive working relationships.
Sound judgment and the ability to exercise initiative.
Proficiency in Microsoft Word and advanced proficiency in Microsoft Excel.
Ability to work independently with minimal supervision.

Responsibilities

Manage the end-to-end billing lifecycle for assigned partners, from proforma distribution through invoice submission, ensuring accuracy and compliance with client guidelines, including rate validation and monitoring of tiered and volume-based discounts.
Proactively monitor accounts receivable, with particular attention to aging invoices and short payments.
Engage with partners to forecast monthly billing and collections targets.
Coordinate with partners to facilitate timely follow-up with clients on overdue payments.
Oversee electronic billing through eHub, ensuring accurate and successful e-billing submissions.
Deliver consistently exceptional service to clients and internal stakeholders, building strong partnerships grounded in trust and reliability.
Collaborate effectively with colleagues to support overall team success.
Take full ownership and accountability for all assigned work, ensuring tasks are completed accurately from start to finish and that results are dependable.
Perform other duties and projects as assigned.