Billing Coordinator II (11302)

Conco Services LLC•La Porte, TX

3d•$26 - $31•Onsite

About The Position

The Billing Coordinator II will be responsible for calculating invoice values based on customer purchase orders and reports of work performed and equipment used, and issuing final invoices upon approval. This role involves developing and maintaining integrated accounting and financial management systems, reviewing the accuracy of the Job Days report in NetSuite, overseeing the summarization of all costs assigned to jobs, and researching and troubleshooting billing issues. The position also requires developing monthly support for unbilled AR and providing for the posting of monthly accrual entries. Additionally, the Billing Coordinator II will direct the preparation and posting of invoices in NetSuite, collaborate with other departments (specifically accounting and finance), assist with external financial statement audits, and resolve workflow inefficiencies. The role also involves interacting with personnel from IT, Operations, and Sales as needed.

Requirements

High school diploma or equivalent.
2-5 years of relevant experience as a billing coordinator in the industrial services industry.
Experience with milestone billing or progress payments.
General understanding of generally accepted accounting principles and their application within the company.
Working knowledge of the TRACK and/or equivalent customer billing portals.
Must be authorized to work within the United States.
Equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Ability to use a keyboard, mouse, and various office equipment (such as printers, phones, and fax machines) to complete assigned duties.
Ability to sit for extended periods while working at a desk or computer.
Adequate vision (with or without correction) to read documents, emails, and work on a computer screen.
Sufficient hearing to engage in conversations and participate in phone calls and meetings.
Occasionally lift and carry files or office supplies up to 25 pounds.
Occasional walking, standing, and bending to perform tasks, access files, or attend meetings.

Nice To Haves

Handle more complex billing tasks (e.g., reconciliations, billing adjustments, dispute resolution).
Work more independently than a Level I.
Possibly train or guide junior team members.

Responsibilities

Calculate invoice values based on customer purchase orders and reports of work performed and equipment used.
Issue final invoices upon approval.
Develop and maintain integrated accounting and financial management systems.
Review the accuracy of the Job Days report in NetSuite on a daily basis.
Oversee summarization of all costs assigned to jobs to ensure efficient billing of the project.
Research and troubleshoot all billing issues that occur.
Develop monthly support for unbilled AR and provide for posting of monthly accrual entry.
Direct the preparation and posting of invoices in NetSuite and send the invoice to the customer for payment on a timely basis.
Collaborate with all departments of the company, specifically accounting and finance.
Assist with the execution of the external financial statement audit.
Resolve workflow inefficiencies that arise when technical systems don't communicate well.
Interact with other departments and support personnel as required including, but not limited to IT, Operations and Sales.
Handle more complex billing tasks (e.g., reconciliations, billing adjustments, dispute resolution).
Work more independently than a Level I.
Possibly train or guide junior team members.
Set and track key performance indicators (KPIs) to assess performance of department team members.
Critically review the accounting records for accuracy and completeness prior to sharing information with company management.