Billing Clerk

Professional Engineering Consultants•Wichita, KS

11d•Onsite

About The Position

The Billing Clerk will be responsible for invoicing clients in an accurate and timely manner, ensuring they are billed by the terms set forth in the contract associated with the project. The role involves frequent interaction with both internal and external clients.

Requirements

Solid understanding of basic bookkeeping and accounting principles
Demonstrate an upbeat, can-do mentality; be assertive with a sense of urgency
Excellent communication, strong organizational, and critical thinking skills
Demonstrated proficiency in data entry utilizing accounting software including Microsoft Excel, Microsoft Word, databases, and email
Attention to detail and accuracy in data management and record-keeping and commitment to professional integrity
Ability to maintain confidentiality and handle sensitive information with discretion
Ability to prioritize tasks and manage time effectively in a fast-paced environment
Ability to work collaboratively with cross-functional teams and contribute to a team-oriented environment
Flexibility and adaptability to handle changing priorities and business needs
High School diploma or equivalent required
Minimum of one (1) year of experience in accounting or administrative roles

Nice To Haves

Associate's or Bachelor's degree in Business, finance, or accounting preferred

Responsibilities

Generate and send client invoices based on project work done and in line with contractual obligations.
Verify employee timesheet entries for accuracy and ensure compliance with internal policies and guidelines and statutory regulations.
Perform quality checks and create detailed reports to validate billing data.
Complete bi-weekly and month-end account reconciliations and support general ledger and payroll closing procedures at the company’s discretion.
Assist leadership by creating reports and providing ad hoc financial analyses.
Accurate and timely processing of vendor invoices and payment requests into the accounts payable system, including obtaining and verifying appropriate approvals at the company’s discretion.
Maintain high accuracy and ensure timely execution of all billing activities while meeting crucial deadlines.
Maintain and update client records to ensure that billing information is accurate and up to date.
Generate financial and operational reports to provide insights on billing activities.
Collaborate closely with internal and external clients, to address billing concerns.
Utilize accounting and billing software to track transactions and optimize workflow.
Ensure compliance with financial regulations and company standards in all billing operations.
Support month-end and year-end closing procedures.
Other projects and responsibilities may be added at the company’s discretion.