Billing and Accounts Receivable Clerk

Sole Construction Partners•Gibsonton, FL

20h

About The Position

Sole Constructions Partners is a shared services engine for a network of five construction companies. We create systems that work today and grow with tomorrow, earn trust through every interaction, and tackle challenges with persistence and professionalism. Our success comes from sharing knowledge, celebrating wins, and working as one team. We believe strong relationships are just as important as strong numbers, so we earn trust through every interaction with our clients, partners, and teammates. Challenges don’t slow us down — we face them with focus, persistence, and professionalism, always looking for smarter, better ways forward. We share knowledge freely, celebrate wins together, and know that our success comes from working as one team. We use a proven operating framework to set clear goals, track results, and keep our teams accountable and aligned.

Requirements

At least 2 years of experience in Accounts Receivable, Collections, or a related accounting function
High school diploma (required)
Confident using Microsoft Office (especially Excel)
Experience with QuickBooks or Sage
Communicate clearly—both in writing and verbally—and maintain professionalism under pressure
Self-motivated, meet deadlines consistently, and don’t need to be micromanaged
Enjoy working on a team and take pride in solving problems proactively
Value relationships and care about doing quality work for clients and colleagues alike

Nice To Haves

A degree in Finance, Accounting, or a related field is a plus
Highly organized, detail-oriented, and thrive on accuracy

Responsibilities

Create and submit accurate invoices for completed in-scope work across multiple customer accounts, ensuring consistency with contract terms and work order documentation.
Review customer software systems to track work orders, confirm billing status, and follow up on outstanding transactions, ensuring timely and complete information flow.
Maintain and monitor aging reports across accounts to reflect real-time receivable status. Reconcile payments, research discrepancies, and ensure proper application of funds.
Actively engage with customers to resolve payment issues, account discrepancies, and billing questions with professionalism and clarity.
Prepare and submit signed lien waivers in accordance with billing cycles and customer requirements, supporting compliance and timely payment.
Review, process, and pair out-of-scope work orders with field staff submissions. Upload vendor invoices, match supporting documentation, and coordinate payment timing with AP.
Provide weekly updates to internal stakeholders (field staff, AP team) on invoice statuses, pending credits, and vendor payments. Follow up on incomplete or unclear field submissions to ensure timely processing.
Verify information from customers and field staff for completeness and accuracy. Maintain organized and transparent records to support audit readiness and financial integrity.
Assist with administrative projects and tasks as needed, contributing to a smooth and efficient accounting operation.