Billing / Accounts Receivable Clerk

Terrestris Global Solutions•Springfield, VA

2d•$50,000 - $60,000

About The Position

This is an excellent opportunity for an entry-level to mid-level accounting professional looking to build a career in a growing government contracting environment. At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

Requirements

Authorization to permanently work in the United States without sponsorship.
A High school diploma or equivalent.
A minimum of (1) year of experience in Billing, accounts receivable, accounting, bookkeeping, finance, or a related field OR relevant education/coursework in accounting or finance.
Experience reading and understanding contracts and using contract terms to establish billing requirements.
Experience setting up customers and contracts in an accounting or ERP system.
Knowledge of government contract billing, including FFP, T&M, LOE, and Milestone billing.
Experience preparing and submitting invoices to government or commercial customers.
Strong attention to detail and accuracy.
Basic understanding of accounting principles.
Comfortable working with numbers and financial information.
Proficiency with Microsoft Office, particularly Excel and Outlook.
Strong organizational and time-management skills.
Ability to handle confidential financial information appropriately.
Ability to work independently while also collaborating effectively with a team.
Strong written and verbal communication skills.

Nice To Haves

An Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.
2–5 years of accounts receivable, billing, or government contract billing experience.
Hands-on experience reading government contracts and setting up contract billing in an ERP/accounting system.
Experience billing federal government contracts under FFP, T&M, LOE, and Milestone contract types.
Experience submitting invoices through WAWF, IPP, or other customer/government invoicing portals is strongly preferred.
Experience submitting and tracking invoices through WAWF, IPP, or government/customer billing portals.
Experience reviewing contract funding, CLINs, billing periods, labor, travel, and other direct costs before submitting invoices.
Experience processing employee travel and expense reports, including reviewing receipts, coding expenses, and ensuring compliance with company policies.
Experience with client billing of reimbursable expenses, including travel and other billable costs.
Experience with an accounting or ERP system such as Deltek Costpoint, Unanet, QuickBooks, NetSuite, Sage, Microsoft Dynamics, or similar software.
Experience with government contracting or federal government invoicing.
Familiarity with accounts receivable aging, reconciliations, collections, or cash application.
Experience working in a professional services or government contracting environment.

Responsibilities

Support the company's daily accounts receivable and billing operations, including government contract billing, invoice preparation and submission, payment processing, account reconciliation, collections support, financial recordkeeping, customer and contract setup, and expense processing.
Read and understand customer and government contracts, including billing terms, funding, contract line items, period of performance, and invoicing requirements.
Set up customers, contracts, billing information, and applicable billing terms accurately in the company's accounting/ERP system.
Prepare, process, and distribute customer and government invoices accurately and on schedule.
Review contracts and supporting documentation to ensure invoices are prepared in accordance with contract requirements.
Understand and apply different government contract billing types, including Firm-Fixed-Price (FFP), Time & Materials (T&M), Level of Effort (LOE), and Milestone-based billing.
Determine the appropriate billing method based on the contract and applicable contract terms.
Prepare invoices for labor, travel, other direct costs, and reimbursable expenses in accordance with contract requirements.
Submit government invoices through WAWF, IPP, or the applicable government/customer invoicing portal or website.
Track invoice submissions, invoice status, rejections, suspensions, approvals, and payments, and follow up on outstanding issues.
Review invoices and supporting documentation for completeness, accuracy, and compliance with contract requirements.
Enter accounts receivable transactions into the company's accounting system.
Record and apply customer payments to the appropriate customer accounts.
Monitor outstanding receivables and assist with follow-up on past-due accounts.
Maintain accurate customer and contract records and supporting documentation.
Perform routine accounts receivable reconciliations and research discrepancies.
Assist with monthly, quarterly, and year-end accounting close activities.
Respond to customer questions regarding invoices, account balances, and payment status.
Coordinate with Project Managers, Contracts, Program Management, and Finance personnel to resolve billing issues and contract-related questions.
Assist with tracking invoices, payments, contract funding, contract billing, and outstanding receivables.
Process employee travel and expense reports on a semi-monthly basis, including reviewing receipts and supporting documentation for completeness, accuracy, appropriate coding, and compliance with company policies.
Review travel and other reimbursable expenses and prepare applicable client billings in accordance with contract terms and billing requirements.
Coordinate with employees, Project Managers, and Finance personnel to resolve questions or discrepancies related to travel expenses and expense reports.
Ensure reimbursable travel and other expenses are properly recorded in the accounting system and included in client invoices when applicable.
Maintain organized electronic and physical financial records.
Assist with internal and external audits by providing requested documentation.
Prepare basic accounts receivable reports, including aging reports.
Identify discrepancies and unusual transactions and bring them to the attention of appropriate Finance personnel.
Follow established accounting policies, procedures, and internal controls.
Assist with other accounting and administrative functions as needed.