Accounts Receivable and Billing Specialist

STULZ Careers•Frederick, Maryland, MD

3d•Onsite

About The Position

The Accounts Receivables & Billing Specialist is responsible for managing billing of key customers, performing complex account reconciliations, resolving billing discrepancies, and ensuring timely collection of outstanding receivables. This role partners closely with sales and customer service to maintain accurate financial records and strengthen key customer relationships. A strong analytical mindset, exceptional attention to detail, and the ability to navigate large data sets are essential.

Requirements

Strong understanding of accounts receivable processes, revenue recognition principles, and financial controls.
Proficiency in Excel, Adobe, and Word is required.
Knowledge of ERP systems is necessary.
Excellent communication and problem‑solving abilities, especially in customer‑facing financial discussions.
Ability to manage competing priorities and meet deadlines in a fast‑paced environment.

Nice To Haves

SAP experience

Responsibilities

Oversee end‑to‑end accounts receivable management for key customers, including invoicing, payment tracking, dispute resolution, and aging analysis.
Perform heavy, complex reconciliations across multiple systems to ensure manual invoices tie to customer PO and sales order.
Review orders for sales taxes and ensure any exemptions meet state requirements.
Ensure progress and milestone invoices meet customer specific requirements.
Monitor and analyze AR aging reports, proactively addressing overdue balances and implementing corrective actions to reduce DSO.
Lead communication with key customers regarding billing issues, payment schedules, and account reconciliations to maintain strong financial relationships.
Collaborate with sales and customer service teams to validate deliverables, milestones, and billing triggers.
Maintain up to date customer account files and handle proper allocation of payments.
Identify process gaps and implement improvements to enhance billing accuracy, cash flow forecasting, and AR efficiency.
Support external audits by providing documentation and explanations related to receivables and revenue.
Provide AR backup support for daily invoicing, deposits and collections.
Perform other related accounting duties as assigned.