Billing Administrator

Apave North America Corp.•Edmonton, AB

1d•Onsite

About The Position

Apave Canada is seeking a detail-oriented and organized Billing Administrator to join our Edmonton office. This role is responsible for processing timesheets, preparing and issuing client invoices, responding to billing inquiries, following up on outstanding items, and maintaining company records. The ideal candidate will have strong administrative experience, excellent communication skills, exceptional attention to detail, and the ability to work effectively both independently and as part of a team. This is a full-time, in-person position, Monday to Friday, from 8:00 a.m. to 5:00 p.m. in our Edmonton office.

Requirements

Strong analytical, organizational, and communication skills.
Experience in Microsoft Excel including pivot tables and basic formulas (e.g. subtotal, xlookup, count, concat, if statements, etc.) is required.
Legal entitlement to work in Canada is mandatory.

Nice To Haves

Experience with other ERP Software is an asset (SAGE, SAP, Open Invoice, Track, FieldGlass, Maximo, etc.).
A certificate or diploma in Business Administration would be considered an asset.

Responsibilities

Reconcile field reports and maintain accurate records in both our ERP system and our clients.
Review payroll and billing data, identifying and resolving discrepancies.
Support weekly payroll processing and ensure accuracy following union and provincial labor regulations.
Understand client-specific costing and billing requirements and follow standardize billing procedures.
Prepare and submit accurate invoices through client billing platforms.
Meet weekly and month-end payroll and billing deadlines.
Use Excel to organize data, summarize project spending, investigate discrepancies, and support payroll and billing processes.
Collaborate with operations, field staff, and management to resolve issues quickly.