Billing Administrator

Aston Carter•Fresno, CA

1d•$23 - $27•Onsite

About The Position

The Billing Administrator plays a key role in supporting daily office operations in a fast-paced construction environment. This position handles a wide range of administrative, accounting, and operational tasks, including billing, accounts payable data entry, payroll submission, scheduling, customer communication, and project support. The ideal candidate is highly organized, detail-oriented, proactive, and dependable, with the ability to manage multiple priorities and deadlines effectively.

Requirements

High school diploma or equivalent.
2+ years of experience in an administrative, office coordinator, or office manager role.
Proficient with Microsoft Office Suite, including Outlook, Word, and Excel.
Strong data entry skills with excellent attention to detail.
Experience with invoicing, accounts receivable, and accounts payable processes.
Ability to manage multiple tasks and deadlines effectively in a fast-paced environment.
Excellent verbal and written communication skills.
Strong organizational skills and ability to maintain accurate records and documentation.
Comfort working with accounting software and spreadsheets, including Excel data entry and 10-key.
Ability to provide professional administrative support, including order entry and work order processing.

Nice To Haves

Associate's degree preferred.
Construction, industrial, or contracting industry experience is a plus.
Familiarity with accounting or construction management software.
Experience with service-related environments, insurance, and service calls is beneficial.
Understanding of cost and pricing concepts related to billing.
Strong customer service and problem-solving skills.
Ability to prioritize tasks and work independently with minimal supervision.
Professional demeanor and positive attitude.
Comfort working in a small office setting and supporting both office and field teams.

Responsibilities

Answer and direct incoming phone calls in a professional and courteous manner.
Open, sort, and distribute incoming mail and correspondence promptly.
Maintain organized filing systems, records, and office documentation.
Assist with special projects and other administrative tasks as assigned.
Prepare and process customer invoices and billing documents accurately and on time.
Enter and maintain accounts payable (AP) information with a high level of accuracy.
Assist with payment tracking and vendor communications to ensure timely payments.
Support accounting functions by maintaining accurate financial records and documentation.
Collect, review, and submit employee payroll information in accordance with established procedures.
Ensure timesheets and payroll records are submitted accurately and on schedule.
Coordinate employee schedules and assist with workforce scheduling as needed.
Maintain employee records and related administrative documentation in an organized manner.
Provide administrative support to project managers and field teams.
Assist with project documentation, reports, and tracking to support project delivery.
Coordinate meetings, appointments, and project-related communications.
Support contract administration and document management activities, ensuring proper organization and accessibility.