Bilingual Office Manager - Construction
B&B Concrete•Sappington, MO
About The Position
The Bilingual Office Manager provides administrative and coordination support for construction operations. The role handles office communications, scheduling, records and resources, document tracking, and administrative coordination among field management, project teams, internal departments, clients, vendors, subcontractors, and regulatory or municipal agencies. The position also supports project controls, job-cost tracking, estimating, human resources, safety, and payroll activities, and performs additional duties as assigned.
Responsibilities
- Answer phone calls and general email inquiries, and route communications to appropriate internal parties.
- Schedule meetings based on the availability of internal and external stakeholders.
- Develop and maintain processes to keep files and office supplies organized and accessible.
- Track documents, meet deadlines, and pre-qualify subcontractors.
- Coordinate administrative activities among field management, departments, customers, vendors, subcontractors, and regulatory and municipal or state agencies.
- Serve as the point person for office guests.
- Communicate new processes, rules, and regulations to employees.
- Support executive-level operations by booking travel, submitting expense reports, and sending communications as needed.
- Establish and maintain basic project control logs.
- Review and enter timesheet and daily-ticket data for job-cost tracking.
- Save and maintain data in the company cloud system.
- Assist the estimating team with potential bid opportunities and bid preparation.
- Assist Human Resources with hiring and orientation.
- Assist the safety team with administrative duties.
- Assist payroll with data entry and reporting.
- Request and provide information in person, by phone, and through correspondence with project team members, internal departments, clients and owners, owners’ representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities.
- Perform additional duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
