Bilingual Legal Assistant - Adjoint·e juridique bilingue

JFK LLP•Montreal, QC

1d•CA$60,000 - CA$70,000•Hybrid

About The Position

JFK Law LLP is a mid-sized, national law firm focused on delivering high quality legal services to Indigenous people, communities, and organizations. We are a national leader in Aboriginal law with offices in Victoria, Vancouver, Toronto, & Kahnawake, and opening soon in Montreal and Calgary. We foster an environment of excellence in serving our clients, continuous learning, cultural competency, and mutual respect. JFK Law is committed to advancing justice and self-determination for Indigenous people. Trusted by Indigenous individuals and communities for our results, determination, and experience, we foster an inclusive workplace where collaboration drives meaningful outcomes. We bring dedication and rigor to everything we do, and we hold ourselves to high standards of care and precision. We are guided by values of honouring Indigenous voices, being bold, creative, and strategic. We listen with humility, we strive to innovate, we challenge norms, and we create a modern, inclusive environment where all team members can thrive in an environment where we are equally accountable to our clients and our colleagues in making a lasting impact. As a firm dedicated to serving Indigenous people, we strongly encourage Indigenous applicants to apply. We are deeply committed to building and sustaining a workplace that supports our Indigenous team members in their professional growth and honours their personal and cultural identities. This is a Full Time Position approximately 37.5 hours per week. This position can be a hybrid work from office/remote work arrangement with a minimum of 2 days per week in office at Montreal location. The Legal Assistant reports directly to the Manager of Support Services. We are looking for a Legal Assistant to join our energetic and passionate team. This role is best suited to an individual that is motivated, organized, adaptable, and takes initiative. The primary responsibility of this role is to support three lawyers, and work with the paralegal and legal support teams to ensure the seamless operation of the Montreal office. This position provides opportunity for career development working with various lawyers’ legal administrative needs.

Requirements

Be bilingual (English/French) both oral and written.
Be a graduate of an accredited Legal or Administrative Assistant program or possess equivalent experience.
Have 4+ years of experience as a Legal Assistant or similar role, or equivalent experience.
Demonstrate strong time-management, communications, organizational and prioritization skills, with the ability to work independently and take initiative.

Nice To Haves

Exceptional technical skills and meticulous attention to detail.
Strong organizational and teamwork abilities.
Proficiency with Microsoft Office applications.
Knowledge of legal software, such as iManage and Cosmolex.
Ability to thrive in a fast-paced environment, adapt to shifting priorities, and meet tight deadlines.
Self-motivated, proactive, and capable of completing tasks with minimal supervision.
Excellent interpersonal, written, and verbal communication skills.
Ability to work effectively under pressure.

Responsibilities

Manage calendars and schedule appointments using Outlook and various planning tools.
Oversee and update both electronic and physical “Bring Forward” systems for task and document management.
Complete monthly reconciliations of expenses for assigned lawyers.
Provide support for litigation, negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.
Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.
Draft, edit, format, and organize various materials, including correspondence, memos, reports, court documents, and labels, for electronic or print use.
Arrange meetings, including preparation of documents, catering, and logistical support.
Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.
Support with reviewing, assembling, and organizing documentary evidence for complex cases.
Schedule court appointments, trials, and judicial review hearings by coordinating with court offices.
Interpret court rules for multiple jurisdictions (e.g., BC Supreme Court, BC Court of Appeal, Alberta Queen’s Bench, Federal Court, Ontario Superior Court, Court of Quebec, Superior Court of Quebec, and the Supreme Court of Canada).
File and coordinate the service of court documents.
Handle scanning and photocopying of necessary documents.
Schedule and coordinate frequent travel arrangements.
Perform additional administrative tasks as needed to support the team.