Bilingual Communications Projects Specialist

McCarthy Tétrault LLP • Montreal, QC

8d • Onsite

About The Position

McCarthy Tétrault is a Canadian law firm seeking a Bilingual Communications Projects Specialist to join their national Communications team. This role supports communications and marketing projects, requiring collaboration with colleagues in both English and French. Bilingualism in French and English is essential for this position to ensure continuous coverage within the team and across the Firm. The specialist will manage project intake, develop project plans, oversee daily coordination, maintain project documentation, ensure SOPs are current, and work with internal and external contacts to execute publications and annual projects. They will also collaborate with Vendor Management and Finance for invoice processing and schedule team meetings, prepare agendas, and track minutes, with AI tool support.

Requirements

• University degree in Communications, Marketing or Business, or an equivalent field.
• Minimum five years’ experience in Marcomms project management and cross-functional coordination.
• Full bilingualism in English and French (written and oral) is required.
• Solutions-oriented mindset with a strong client-service acumen.
• Proficiency in the MS Office suite and the ability to quickly learn and leverage new technology solutions, including Copilot.
• Strong project management and organizational skills in a fast-paced environment.
• Exceptional attention to detail and a proven ability to think laterally to ensure all tasks are completed.
• Team player who proactively identifies opportunities for process improvements and operational efficiencies.
• Strong understanding of marketing, communications, and business development principles.
• Comfortable working with shifting priorities and tight deadlines.
• Excellent interpersonal and communication skills.
• Ability to carry out responsibilities with minimal supervision, demonstrating confidence in day-to-day decision-making while knowing when to escalate and seek guidance.
• Strong writing skills, with the ability to respond to ad hoc writing requests for both internal and external audiences.

Nice To Haves

• Experience in a large organization, a law firm, or a professional services firm would be an asset.
• Experience with MS Project, MS Visio, and SharePoint (user level) would be an asset.

Responsibilities

• Managing the intake of communications and marketing projects through the MarComms inbox, responding to or re-routing requests in accordance with the team’s SOPs.
• Developing project plans, work-back schedules, and tracking spreadsheets.
• Overseeing the day-to-day co-ordination of projects to ensure an efficient and effective workflow.
• Maintaining visibility on projects in the pipeline, identifying potential priority conflicts, and proactively managing upward if needed.
• Creating, updating, and maintaining project documents in our database, ensuring all records are kept up-to-date.
• Ensuring all Communications Standard Operating Procedures (SOPs) are kept current in our databases and proactively escalate any required improvements.
• Working directly with internal and external key contacts to oversee and execute the development of publications and annual projects, map project schedules, and advise project teams of any delays or variances.
• Collaborating with the Firm’s Vendor Management Office and Finance Department to process invoices.
• Scheduling Communications Team meetings, preparing agendas and track minutes, with the support of AI tools.

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level