Bilingual Bookkeeper / Accounting Assistant

Sumitomo Electric Group•Boston, MA

6d•Onsite

About The Position

Nissin Ion Equipment USA, Inc. (NIUSA), a subsidiary of the Sumitomo Electric Group, is seeking a full-time Bookkeeper / Accounting Assistant for its North Billerica, MA office, with support for the Texas office. This role is crucial for maintaining accurate financial records using QuickBooks, including accounts payable, accounts receivable, expense processing, and reconciliations. The position also involves supporting periodic reporting to the Japan headquarters, providing administrative coordination, and offering logistical support for expatriates and business travelers from Japan. Daily business communication is in English, with occasional Japanese coordination required. This is a full-time, non-exempt position operating during standard business hours.

Requirements

1+ years of bookkeeping/accounting experience
Business-level English
Conversational-level or higher Japanese
Strong attention to detail

Nice To Haves

QuickBooks experience
Japanese company experience
Expatriate support experience
Experience assisting with month-end close

Responsibilities

Perform daily bookkeeping in QuickBooks, including accounts payable, accounts receivable, expense processing, and reconciliations.
Prepare data for monthly/quarterly reporting to Japan HQ.
Support expatriates and business travelers with logistics such as hotel and car arrangements.
Provide support for the Texas office, including payments, expenses, and coordination.
Assist in the preparation of reports for the parent company.
Perform a three-way match for Accounts Payable, enter transactions into QuickBooks, and assign classes.
Schedule and process vendor payments via check or online payment.
Create a Journal Slip for each bank transaction and maintain monthly filing.
Issue invoices to NIC and prepare monthly netting statements.
Generate monthly Cash Flow Reports, Netting Statements, and Sales Reports.
Collect and match supporting documents for AP transactions (vendor bills, receipts, transaction copies) with Vendor Bills and Packing Slips for non-credit card transactions.
Maintain organized filing for all AP-related documents.
Obtain monthly corporate credit card statements and collect supporting receipts.
Enter credit card transactions into QuickBooks and perform monthly credit card reconciliation.
Maintain organized files for credit card statements and supporting documents.
Prepare Physical Inventory sheets at the beginning of each month, post monthly usage, conduct quarterly counts, make adjustments, and record year-end reserves.
Prepare quarterly DIVA reporting sheets and map accounts.
Download bank statements and perform bank reconciliations.
Communicate with Pasona for monthly close, confirm and share WIP, allocate Health Insurance, and record necessary Journal Entries.
Prepare the Annual Report and handle Personal Property Tax.
Provide administrative support as needed.