Bilingual Administrative Assistant- Smyrna, TN- 39632

Harvard Maintenance, Inc•Smyrna, TN

22d

About The Position

The Bilingual Administrative Assistant provides operational and financial support to existing business, maintains relationships with current customers, and helps develop new business where possible. The role supports Operations and Human Resources through employee onboarding and records administration, payroll and timekeeping, customer work-order management, supply ordering, clerical duties, and English-to-Spanish document translation. The position requires Spanish fluency, strong organization, confidentiality, a professional demeanor, and customer-service skills.

Requirements

Two years of combined administrative and Human Resources experience, with emphasis on employee-information data entry and onboarding.
Database administration experience.
Proficiency in Microsoft Excel, Word, and Outlook.
Ability to work with minimal supervision.
Ability to maintain strict confidentiality.
Strong organizational skills.
Ability to read, write, and speak Spanish.
Professional demeanor, positive attitude, and strong work ethic.
Strong customer-service skills.

Responsibilities

Provide administrative support to Operations.
Conduct background checks.
Administer e-Verify.
Manage the onboarding process for new hires.
Enter employee information for union and non-union hires, changes, and terminations into the HRIS.
Manage the customer work-order system and monitor work orders relevant to Harvard.
Provide HR support to the Operations Department.
Manage daily timekeeping and submit payroll.
Handle supply orders.
Perform other clerical duties as assigned.
Translate documents from English to Spanish.
Maintain relationships with existing customers and develop new business where possible.