Bid Specialist

FS Builder Resources • Orlando, FL

6h

About The Position

The Bid Specialist prepares designs, takeoffs, cost estimates, and final bids for assigned builders and communities. The role owns cabinet assignments from initial layout through complete pricing and final bid preparation as required. Assignments may cover cabinets, countertops, flooring, tile, appliances, lighting, and window treatments, depending on department needs and specialty.

The position reviews plans, specifications, builder standards, layouts, and bid requirements; prepares material, labor, and installation takeoffs and estimates; coordinates vendor pricing and approved pricing; and creates cabinet layouts and final bids as needed. The Bid Specialist manages deadlines, updates bid records, revises designs and estimates when plans change, identifies value engineering opportunities, maintains organized bid documentation, supports awarded-work turnover, and cross-trains on additional scopes as assigned.

Requirements

• Construction estimating and cabinet design experience, preferably with residential builders.
• Proficiency in cabinet design software, Excel, estimating tools, and plan interpretation.
• Knowledge of cabinet products, installation requirements, and material and labor pricing.
• Strong accuracy, organization, communication, and deadline management.
• Willingness to cross-train across scopes.
• Ability to sit and/or stand for extended periods.
• Ability to work on a computer for extended periods.
• Ability to communicate by phone, email, and in person.
• Ability to review documents, reports, contracts, bids, and pricing information.
• May occasionally be required to visit construction sites, communities, vendor locations, or other company locations.
• Must be able to occasionally lift up to 25 lbs.

Responsibilities

• Review plans, specifications, builder standards, layouts, and bid requirements to confirm scope and identify missing information.
• Complete takeoffs for materials, labor, and installation, including base plans, options, upgrades, and required cabinet components and accessories.
• Prepare estimates and bid worksheets using approved products, quantities, labor rates, waste factors, and applicable installation accessories.
• Coordinate with the Sales Assistant to obtain and verify vendor pricing, multipliers, freight, taxes, and quote validity.
• Apply approved pricing from the Account Executive obtained through the Sales Assistant.
• Create cabinet layouts, elevations, and renderings as required; verify dimensions, appliance openings, clearances, and manufacturer requirements, and flag field verification needs.
• Prepare final bids with pricing by plan and option, inclusions, exclusions, assumptions, and alternates; confirm designs, material lists, and pricing agree before department lead review.
• Manage assigned deadlines, update the bid log, participate in weekly meetings, and promptly communicate progress, missing information, and delays.
• Revise designs and estimates for plan changes, addenda, and rebids; document changes and coordinate impacts across related scopes.
• Identify value engineering opportunities and prepare cost comparisons for review and approval.
• Maintain organized designs, takeoffs, quotes, pricing worksheets, and final bids.
• Coordinate awarded-work turnover with sales and operations and resolve discrepancies.
• Check calculations and scope coverage before review, follow department procedures, and cross-train on additional scopes as assigned.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• 401K
• Paid holidays
• Vacation and personal time
• Employee appreciation events

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed