BID Proposal Specialist

Mayo Clinic•Rochester, MN

1d•$67,454 - $101,212

About The Position

Coordinates the entire lifecycle of the MCL proposal process, from initiation to customer handoff and metric gathering. This role involves planning and coordinating deliverables and responsibilities among MCL team members. The specialist will work with internal teams to maintain bid metrics, supplying multiple data repositories that are presented to leadership monthly. They will create and facilitate communications and client-facing materials within a cross-functional team to support the securing and maintenance of MCL business relationships. The position is responsible for facilitating projects and ensuring the quality of MCL bids, RFPs, and other marketing tools/communications. It also involves managing the delivery, file retention, and organization of key documents for operations in U.S. and international territories. Collaboration with multiple teams is essential for continuous process improvement to advance MCL’s business and value propositions. The role ensures continuity between MCL marketing, contracting, pricing, and field staff for an integrated client-facing proposal. Project updates and information will be communicated to team members through various channels. In support of the third-party billing committee, the specialist will prepare financial data for review and analysis. A key aspect of this role is the ability to prioritize and facilitate competing objectives while communicating information clearly and unambiguously to internal teams, field staff, and leadership.

Requirements

2-year commitment to the role is required
This position is not eligible for visa sponsorship/we will not sponsor or transfer a visa for this role
Mayo Clinic DOES NOT participate in the F1 STEM OPT extension program

Responsibilities

Coordinates MCL proposal process through entire lifecycle (from initiation, to hand off to customer, to gathering metrics)
Planning, coordinating deliverables, and responsibilities across all MCL team members
Works with internal teams for maintaining bid metrics, which supply multiple data repositories and are utilized and presented to leadership monthly
Creates and facilitates communications and client facing materials within a cross-functional team in support of securing and maintaining MCL business relationships
Responsible for facilitating projects and ensuring quality of MCL bids, RFPs, and other marketing tools/communications
Manages delivery, file retention, and organization of key documents related to successful operations in U.S. and international territories
Collaborates with multiple teams for continuous process improvement in support of advancing MCL’s business and value propositions
Ensures continuity between MCL marketing, contracting, pricing, and field staff to provide an integrated client-facing proposal
Communicates project updates and information to all project team members utilizing multiple communication channels
In support of the third-party billing committee, prepares financial data for committee review and analysis
Demonstrates ability to prioritize and facilitate competing objectives while communicating information in clear and unambiguous terms to internal teams, field staff, and leadership