Bid & Proposal Coordinator
About The Position
At World Fuel, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive. About World Fuel World Fuel is a global leader in energy, fuel, and sustainability solutions, serving customers across aviation, marine, land, and government markets. We're looking for a highly organized and proactive Bid & Proposal Coordinator to support our North American Land business. This role serves as the central point of coordination for competitive bids, proposals, and customer opportunities, helping cross-functional teams deliver accurate, compliant, and timely submissions. This is a great opportunity for someone with a background in project coordination, proposal management, contract administration, change management, sales operations, procurement, or project support who enjoys bringing structure to complex processes and working with a wide variety of stakeholders. Compensation: $65,000 - $78,000 annually, depending on experience, skills, qualifications, and geographic location. Target Compensation: The anticipated hiring target for this position is approximately $72,000 annually, plus a 10% annual bonus opportunity. In addition, World Fuel offers a comprehensive benefits package.
Requirements
- 3-5 years of experience in proposal management, project coordination, contract administration, project management, change management, sales operations, procurement coordination, or a related role
- Strong organizational and project management skills
- Ability to manage multiple deadlines and competing priorities simultaneously
- Experience coordinating activities across multiple teams and stakeholders
- Proven ability to influence and drive progress without direct authority
- Exceptional attention to detail and commitment to accuracy
- Strong written, verbal, and interpersonal communication skills
- Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook
Nice To Haves
- Experience supporting proposals, bids, RFPs, RFQs, or contract processes
- Experience supporting government, commercial, industrial, or public-sector opportunities
- Experience in energy, fuel, logistics, transportation, engineering, construction, or related industries
- Familiarity with proposal management, contract administration, procurement, or project management tools
Responsibilities
- Coordinate the end-to-end bid and proposal process for commercial, industrial, and government opportunities
- Manage timelines, deliverables, and submission schedules to ensure deadlines are met
- Serve as the primary point of coordination across Sales, Supply, Transportation, Finance, Legal, Operations, and other business partners
- Gather, organize, and track information needed for customer proposals and bid submissions
- Review bid requirements and ensure submissions are accurate, complete, and compliant
- Prepare, edit, organize, and maintain proposal documents and supporting materials
- Support contract administration and related documentation requirements
- Help identify process improvements that increase efficiency, consistency, and submission quality
- Maintain organized records, tracking tools, and proposal libraries
Benefits
- 10% annual bonus opportunity
- Comprehensive benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
