Bid Coordinator

Avidex Industries LLC • Lake Forest, CA

1h • Onsite

About The Position

The Strategic Sales Group (SSG) Bid Coordinator supports the team by finding and coordinating bid opportunities that align with our target markets, scope, and regions. This role helps keep the bid process organized and moving—working with internal teams and external partners to make sure everything is accurate and submitted on time. This role plays an important part in supporting the sales pipeline by helping the team focus on the right opportunities and execute efficiently.

Requirements

• Organization and attention to detail
• Time management and ability to meet deadlines
• Clear communication (written and verbal)
• Ability to manage multiple tasks at once
• Comfort working with different teams and external partners
• Problem-solving and adaptability
• High school diploma or GED required
• Comfortable using Microsoft Office (Word, Excel, Outlook) and PDFs
• Strong communication skills and ability to work with different teams
• Able to stay organized and manage multiple deadlines
• Comfortable working independently and staying on track
• Able to stay calm and professional in a fast-paced environment

Nice To Haves

• Associate degree is a plus
• 2+ years of experience in bid coordination, estimating, or construction-related work preferred
• Experience working with bids, RFPs, or construction documents is helpful
• Familiarity with CRM tools or bid platforms is a plus
• Ability to read and understand basic project documents (experience with CSI specs is a plus)

Responsibilities

• Review project specs and plans to identify potential bid opportunities
• Coordinate bid activities with sales, engineering, and leadership
• Confirm prequalification requirements with GCs, ECs, and end users
• Review project requirements (licensing, labor, schedule, etc.)
• Communicate with contractors, clients, and partners to clarify scope and details
• Track bid timelines and provide updates to internal teams
• Prepare and maintain bid-related documents and reports
• Reach out to subcontractors and vendors for pricing, submittals, and project details
• Help ensure all bid submissions are accurate and submitted on time
• Keep records organized and up to date
• Attend trainings and follow company processes
• Support the team with other tasks as needed

Benefits

• Competitive compensation plan
• Health, dental, and vision benefits
• 401(k) retirement plan with employer match
• 120 hours of PTO (accrued)
• 10 Paid Holidays
• 8 hours of paid volunteer time
• Opportunities for professional growth and development
• Collaborative and innovative work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees