Bid Administration Team
About The Position
The Bid Coordinator coordinates bids and maintains contracts with agencies, schools, and military customers. The role researches products, negotiates and solicits fixed bid pricing, captures and maintains bid contracts, and manages awarded bids. It also communicates with procurement to support on-time performance and ensure products are distributed according to the correct bid. This position is fully remote, but applicants must be based in the United States and authorized to work in the U.S. without current or future employer sponsorship. Minimal travel is required, estimated at up to 5% for meetings, training, or business support activities.
Requirements
- High school diploma or GED.
- Two to three years of administrative, sales support, contract administration, purchasing, customer service, or related experience.
- Intermediate skills in Microsoft Excel, Word, Outlook, and Teams.
- Ability to calculate percentages, discounts, and pricing adjustments.
- Strong organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to work independently within established procedures.
- Applicants must be based in the United States and authorized to work in the U.S. without current or future employer sponsorship.
Nice To Haves
- Associate degree in Business Administration, Supply Chain, Finance, Marketing, or a related field; equivalent experience may be substituted.
- Experience supporting bids, pricing, proposals, or contracts.
- Foodservice industry experience.
Responsibilities
- Coordinate the bid process from solicitation through implementation.
- Maintain bid files, contract records, pricing documentation, and databases.
- Track renewals, amendments, and customer requirements.
- Maintain pricing templates and contract pricing records.
- Prepare recurring reports and spreadsheets supporting bid activity.
- Verify pricing accuracy within systems.
- Respond to customer and manufacturer inquiries.
- Assist with issue resolution regarding pricing and contract administration.
- Support vendor sample billing and related activities.
- Partner with purchasing and supply chain teams to support awarded business.
- Provide backup support for National Accounts and related functions.
- Research products, negotiate and solicit fixed bid pricing, and capture and maintain bid contracts.
- Manage awarded bids and communicate with procurement to support on-time performance and timely distribution at the correct bid.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
