Bid Coordinator

BCCI•Poughkeepsie, NY

9d•$80,000 - $90,000•Onsite

About The Position

Structure Tone, part of the STO Building Group is looking to add a Bid Coordinator for a project in Poughkeepsie. They are responsible for managing the end-to-end bidding process, ensuring that proposals (RFPs, RFQs, ITBs) are accurate, compliant, and submitted on time to secure new construction projects. They serve as the central liaison between estimators, project managers, subcontractors, and clients, managing document control and tracking bid opportunities from initiation to submission.

Requirements

1–3 years of experience in construction bidding, project coordination, or estimating.
Proficiency in Microsoft Office Suite (especially Excel) and construction software such as BuildingConnected, Procore, Bluebeam, or PlanSwift.
Ability to read and interpret blue prints, construction drawings, and specifications.
Excellent verbal and written communication skills for managing subcontractor relationships.
Strong attention to detail and ability to manage multiple, high-stakes deadlines simultaneously.

Responsibilities

Review incoming invitations to bid (ITB), analyze drawings and specifications, and track bid deadlines in a central log or CRM.
Actively call and email subcontractors to solicit bids, ensuring adequate coverage for all trades.
Distribute bid documents, plans, and addenda; maintain organized project files.
Assist the estimating team in assembling bid packages, including quantity take-offs, scope reviews, and vendor quotes.
Ensure all proposals are complete, compliant with client requirements, and delivered on time.
Assist with post-bid follow-ups, contract documentation, and turnover to the project management team.