Bid Coordinator

JAM SERVICES•Livermore, CA

just now•$19 - $20•Onsite

About The Position

JAM Services is looking for a Bid Coordinator to join our Estimating team in Livermore. This role is ideal for someone who is detail-driven, enjoys keeping projects organized, and wants to understand the construction bidding process. The Bid Coordinator supports the Estimating department by managing the intake, tracking, and organization of all bid and quote requests. This role ensures estimators have the necessary documents, files, and calendar information to produce accurate, competitive bids on time.

Requirements

Highly organized with strong attention to detail; able to manage multiple open bids and deadlines simultaneously.
Clear written and verbal communication skills; professional and discreet in handling sensitive bid and pricing information.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to read and interpret construction plans, specifications, and bid documents at a basic level.
Self-motivated and dependable; able to manage tasks independently and adapt quickly to shifting priorities.
High school diploma or equivalent required.
1–3 years of experience in an administrative or coordinator role.

Nice To Haves

Experience with bid management platforms or document portals.
Prior exposure to plan reading preferred.
Associate’s degree or coursework in business administration, construction management, or related field preferred.
Construction, engineering, or contractor environment strongly preferred.
Familiarity with bid solicitation processes or plan room platforms (e.g., PlanHub, BuildingConnected) a plus.

Responsibilities

Enters and tracks all incoming quote and bid requests (including RFPs) in the Quote Request Log; assigns each request to the appropriate estimator via BIDS.
Maintains the log with current status, quote numbers, and completion dates; distributes to the “bids” group twice weekly or upon request.
Flags time-sensitive requests to the assigned estimator and Senior Estimator to ensure deadline compliance.
Enters and maintains all active bid projects in the Bid Calendar; adds contractors and customers as identified and processes changes promptly.
Downloads project documents, plans, and specs from bid platforms; processes addenda and pre-bid plan revisions, notifying the estimating team of any scope or requirement changes.
Prints plans and specifications for all active bids; assembles complete, organized hard-copy bid files for each assigned estimator.
Maintains organized digital and physical filing systems; archives completed bids in the bid cabinet at end of day and retrieves historical files as needed.
Performs other related duties as assigned.