Beverage Administrative Assistant - FT

THUNDER VALLEY CASINO•Lincoln, CA

8d•Onsite

About The Position

The Beverage Administrative Assistant provides high-level administrative support to the Beverage department by handling information requests and performing clerical functions. Duties include preparing correspondence, receiving visitors, ordering supplies, and processing paperwork and Team Member time and attendance records. Responsibilities must be performed in accordance with Company standards, policies, and procedures. The role also supports front-of-house operations as necessary and promotes Thunder Valley Casino Resort’s “ELITE” service mission and AAA Four Diamond service standards.

Requirements

High school diploma or equivalent.
Knowledge of administrative and clerical procedures and systems, including word processing, file and records management, stenography and transcription, form design, and office procedures and terminology.
Computer skills, including working knowledge of Microsoft Word, Excel, and Outlook.
Ability to work in a team and autonomously.
Ability to proofread and edit documents.
Ability to communicate effectively with Guests, Team Members, and Management, both verbally and in writing.
Ability to work a flexible schedule as needed.
Must be at least 21 years of age.
Must be able to obtain a UAIC Tribal Gaming License.

Nice To Haves

One year of experience as an administrative assistant is preferred.

Responsibilities

Practice, support, and promote Thunder Valley Casino Resort’s “ELITE” company-wide service mission and demonstrate AAA Four Diamond service standards.
Prepare correspondence on behalf of the Beverage Manager and Assistant Beverage Managers; copy and distribute reports.
Prepare and process incoming and outgoing mail, including overnight deliveries and inter-office mail.
Prepare invoices, reports, memos, letters, financial statements, and other documents using word processing, spreadsheet, database, and presentation software.
Order office supplies and business cards, and maintain office equipment.
Maintain filing systems for the Beverage Manager and Assistant Beverage Managers.
Welcome new Team Members and set up files, contact information, training schedules, and profile requests.
Track Team Members’ time and attendance records in accordance with the attendance policy.
Assist Beverage Management with payroll timesheet editing, dual-rate classifications, and paycheck discrepancies.
Follow up daily with Team Members to ensure sign-in sheets are properly completed before submission to Payroll.
Coordinate Beverage-related training classes.
Assist with developing marketing materials for the Team Member beverage board and sign-up sheets.
Prepare and process Human Resources paperwork, including PTO requests, status changes, and terminations.
Collaborate with other departments at Thunder Valley Casino Resort.
Support front-of-house operations as necessary.