Benefits Specialist-Temporary

Griffin Museum of Science and Industry•Chicago, IL

5d•Onsite

About The Position

The Griffin Museum of Science and Industry, Chicago is the largest and most interactive science museum in the Western Hemisphere. Chicago’s Museum of Science and Industry (MSI) exposes guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. MSI’s mission – to inspire the inventive genius in everyone – is realized through its world-class exhibitions and engaging guest experiences. The Museum of Science and Industry provides programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering and math. We offer a creative, collaborative, and innovative environment for our employees. Our employees get great perks such as: benefits starting day one of your employment, free admission to MSI for family and friends, free admission to other museums, free parking in MSI’s garage and more! If you are equally passionate about our vision and want to be surrounded by a team of dynamic, smart and innovative people, the Museum of Science and Industry is the right place for you! The Benefits Specialist will report directly to the HR Director and be responsible for the day-to-day administration of employee benefits which includes but is not limited to; medical, dental, FSA, life & AD&D and voluntary life insurance, FMLA/short term disability, transit program, tuition reimbursement, COBRA, EAP, and 401(k) plan. The Benefits Specialist position will interface with payroll on an as needed basis.

Requirements

Bachelor's degree from four-year College or university and at least 2 years related Benefit Specialist experience and/or training; or equivalent combination of education and experience.
Advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
Proficiency with Excel, Pivot Tables, VLOOKUP, and advanced formulas.
Demonstrated organizational and time management skills.
Ability to gather data from multiple sources and consolidate via spreadsheets.
Ability to make thoughtful recommendations, supported by data and research.
Strong verbal and written communication skills.
High level of initiative and exceptional problem-solving skills.
Ability to read and interpret documents such as safety rules, standard operating procedures, etc.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of employees of the organization.
Ability to calculate figures and amounts such as percentages, turnover rates, retention rates, etc.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Nice To Haves

Prior experience in Benefits coordination and administration including annual enrollment is strongly preferred.
Knowledge of Union environment is preferred.
Knowledge of ADP Workforce Administration and ADP Reporting strongly preferred.

Responsibilities

Serves as contact for day-to-day employee issues relating to benefits, leveraging our external vendor relationships as needed to provide education and resolution.
Data entry of all new hire benefits enrollments, changes and termination in ADP and vendor websites.
Development of procedures to ensure monthly audits of benefits data entry is accurate and in compliance with plan document and government regulations.
Administer and track FMLA/supplemental sick leave, LTD, Workers’ Comp and ADA plans to ensure compliance with plan document and government agencies.
Respond to employee benefit questions in a timely and professional manner, and keep HR Director informed of any sensitive or escalated issues.
Assist HR Director with the preparation of new hire and open enrollment communication materials and meetings, facilitate monthly new hire benefit orientation as needed, and administer annual benefits fair.
Work with Insurance Broker, insurance carriers and employees in the solution of benefit and claim issues.
Work with HR Director to develop and document benefit specialist duties and procedures.
Process and reconcile monthly vendor invoices to ensure accuracy and timely submission.
Analyze trends and metrics in partnership with the HR team to develop solutions, programs and policies.
Provide ad hoc reporting, data consulting, and data analysis as needed.
Additional Duties as assigned