Benefits & Leaves Specialist

Abode • Fremont, CA

8d • $37 - $44 • Onsite

About The Position

The Benefits & Leaves Specialist administers employee benefits and leaves of absence for more than 800 employees across multiple Abode entities. The role coordinates timely benefits communications, provides employee customer service and education, and supports a healthy and supportive work environment.

The specialist manages day-to-day benefits administration, including enrollments, qualifying life events, terminations, claims, COBRA, open enrollment, orientations, 403(b) inquiries, wellness activities, invoice review, and compliance and reporting. The role also administers disability and leave claims, accommodations, and workers’ compensation, serving as a primary point of contact for employees and coordinating the interactive process and related documentation.

The position is the primary system administrator for benefits and leave systems, maintaining employee information, conducting audits, supporting module and feed integrations, and troubleshooting technical issues. Additional duties include responding to employment verifications and information requests, preparing reports, and performing other assigned duties.

Requirements

• High school diploma or equivalent required.
• Minimum of 3–5 years providing benefits and leave-of-absence administration.
• Proficiency with MS 365 cloud-based systems, HCM, benefits administration, and leave management systems.

Nice To Haves

• Experience with UKG, TILT, FMLA Source, or Paylocity.
• Nonprofit experience.

Responsibilities

• Administer employee benefits, including enrollments, qualifying life events, terminations, claims, COBRA, and other health- or wellness-related events.
• Review enrollment data and conduct regular audits to ensure accuracy and data integrity across multiple HCM systems.
• Serve as the primary employee contact for benefits eligibility, questions, claims, enrollment information, and plan changes.
• Lead benefits orientations and assist employees with new-hire enrollments and qualifying life event changes.
• Support benefits inquiries about plan provisions, enrollments, and status changes.
• Respond to 403(b) inquiries about enrollments, plan changes, contributions, and distributions in collaboration with Finance.
• Lead and execute open enrollment in partnership with the HR Director and benefits brokerage.
• Coordinate health and wellness opportunities, events, and feedback surveys.
• Review monthly benefits invoices, update carriers as needed, and ensure timely submission to Finance for payment.
• Ensure compliance with applicable federal and state regulations affecting benefit programs and administer statutory reporting.
• Administer disability and leave claims, including medical, personal, ADA, FMLA/CFRA, bereavement, workers’ compensation, and other leaves.
• Serve as the primary contact for leave and accommodation requests, coordinating timely communications and meetings, leave documents, tracking, and applicable state disability claims.
• Interpret FMLA, ADA, and state law implications and provide employees with information regarding leaves and disabilities.
• Coordinate workers’ compensation claims and the ergonomic request process.
• Respond to employment verifications related to leave or disability claims, garnishments, and requests for benefits or leave information.
• Administer benefits and leave systems, including maintaining employee information, conducting audits, implementing modules and feed integrations, and troubleshooting technical issues.
• Prepare reports as requested and perform other assigned duties.

Benefits

• Competitive pay of $37.01–$43.84 per hour.
• 19 days of PTO per year, increasing with tenure.
• 12 paid holidays per year.
• Medical, dental, and vision coverage options for employees, described as 100% coverage.
• Employer-subsidized dependent health care options.
• Employee Assistance Program offering legal and financial services and more.
• Mental health care service provided by Teledoc.
• Flexible Spending Account options for commuter, health care, and dependent care expenses.
• 403(b) retirement plan with employer match and contribution programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED