Benefits & Total Rewards Specialist

Catalant

4d • Hybrid

About The Position

Catalant is seeking a highly organized, process-driven Benefits & Compensation Specialist to fully own our benefits programs, leave of absence processes, and total compensation and rewards administration. This role requires a systems-thinking administrator with experience in benefits compliance, state and federal laws governing leave administration, and compensation program management. The specialist will partner closely with the Payroll team in Finance to ensure accurate, timely payroll execution. This individual will be the primary point of contact for employees regarding benefits, pay, leave, and related company policies. As an HRIS power user, they will heavily leverage Rippling for data integrity, system configurations, processing compensation changes, and building automated workflows. The ideal candidate possesses an elite eye for detail, a passion for building clean documentation, and the ability to translate complex compliance regulations into clear, supportive guidance for employees. Catalant values diversity in experience and backgrounds.

Requirements

• 4–6 years of dedicated experience in benefits administration and compensation or total rewards program management.
• Advanced, administrative proficiency with modern HRIS platforms is required. Deep experience in Rippling preferred.
• Robust working knowledge of health and welfare standards, state paid leave laws, retirement plan guidelines, compensation/pay equity regulations, and statutory benefits requirements.
• An elite eye for data accuracy, quality, and rigorous self-auditing to catch errors before they impact employees or compliance.
• A natural inclination toward structure and systems, with proven experience building out clean internal workflows, creating step-by-step documentation, and identifying opportunities to automate manual tasks.
• Exceptional capability to take dense, legally complex compliance processes and seamlessly translate them into clear, simple, and supportive guidance for a varied audience.
• A high level of discretion and an uncompromised commitment to handling confidential employee financial and medical data.

Nice To Haves

• Familiarity with Carta or a similar equity management platform is a plus — this person may eventually take ownership of grant issuance, cap table accuracy, and employee equity communications.

Responsibilities

• Manage routine benefits administration, including new hire enrollments, terminations, life event changes, and real-time data integrations within Rippling.
• Serve as the primary liaison with our benefits broker (Sequoia) and key insurance vendors for insurance and 401(k) plans (such as Cigna, Guardian, Betterment, and Rippling) to resolve claims, manage invoices, and audit data.
• Act as the empathetic, go-to resource for employee questions, troubleshooting coverage issues, and delivering clear explanations of complex plans.
• Partner across the People and Finance teams to execute the annual Open Enrollment process, evaluate renewals, benchmark plans against industry trends, and drive communications.
• Owns the company’s total compensation and rewards programs, including base pay structures, salary bands, and market benchmarking to ensure competitive, equitable pay practice.
• Draft employee compensation change letters and execute pay, title, and job changes within Rippling, partnering closely with the Finance team to ensure such changes are reflected accurately and timely each pay cycle.
• Manage annual and ad hoc compensation review cycles (e.g., merit, promotion, equity adjustments) in partnership with the Finance and People leadership, and support job architecture and leveling initiatives.
• Administer retirement plan programs (e.g., 401k tracking) and other rewards offerings, coordinating closely with Finance on funding, reconciliation, and reporting.
• Oversee the end-to-end administration and tracking of leaves of absence, including FMLA, Short-Term Disability, and state programs like MA PFML.
• Ensure strict adherence to federal, state, and local requirements, including ACA, HIPAA, FMLA, and ADA regulations.
• Generate regular reports and perform meticulous data audits across platforms to ensure flawless reporting accuracy.
• Provide flexibility and organizational support for financial statement audits, year-end tasks, and evolving operational projects.
• Assist and liaise with third-parties for payroll-related audits or inquiries.
• Act as the internal Rippling power user, driving the continued rollout, testing, system configuration, and integration of benefits, compensation, and payroll systems.
• Design, build, and maintain clear, hyper-detailed internal process documents for benefits administration, compensation programs, and leave management.
• Author training materials and reference guides to help employees and HR team members seamlessly navigate benefits options and protocols.

Benefits

• Flexible paid time off
• 13 company holidays + a week off from Christmas through New Years
• Twelve weeks of paid parental leave regardless of how you choose to grow your family
• Generous health insurance coverage as well as optional vision and dental
• 401k to save for retirement
• Pre-tax commuter and flexible spending accounts
• A lifestyle spending account to be used towards cell phone, internet, commuting, and learning & development
• Wellness stipend for your mental, emotional, or physical wellbeing needs and support
• Work from Home stipend

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed