BAFO Program Support - Coordinator 2

University of New Orleans•Baton Rouge, LA

1d•$55,000 - $60,000•Onsite

About The Position

Serves as the special assistant to the Director of the Bureau of Finance and Operations (BAFO) within the Office of Public Health (OPH). Manages and coordinates the Director’s daily calendar, meetings, and scheduling priorities, including routine operations and special projects. Prepares meeting materials, including agendas, handouts, and binders. Independently drafts and prepares correspondence, memoranda, reports, and briefing materials, involving complex, sensitive, and non-routine matters. Prepares meeting summaries, action-item documentation, and follow-up to ensure clarity of direction and accountability. Tracks assignments and follows up on items to ensure timely completion. Monitors recurring reporting deadlines and ensures required documentation is submitted timely. Serves as a liaison between the Director and staff, assessing the urgency of matters and briefing the Director as needed. Processes routine documentation and enters data into spreadsheets, logs, and databases in accordance with program requirements. Leads onboarding/off-boarding. Prepares requisitions for the purchase of supplies. Serves as time administrator for the Bureau. Other tasks as assigned.

Requirements

Bachelor’s Degree, or Associates degree with 3 years professional experience, or 6 years professional experience in lieu of the degree.
Minimum 2 years professional experience performing administrative functions within an office environment or health care field.
Excellent analytical skills, effective organizational and time management skills.
Great attention to detail and follow up.
Ability to manage projects, assignments, and competing priorities.
Proficient in the use of Microsoft Office, including but not limited to Outlook, Word, and Excel.

Nice To Haves

Advanced degree.
Minimum 3 years professional experience performing administrative functions within an office environment or health care field.
Minimum 2 years professional experience managing complex calendars, schedules, and coordinating meetings.
Minimum 2 years professional experience with project or program coordination.
Relevant industry certifications.

Responsibilities

Manages and coordinates the Director’s daily calendar, meetings, and scheduling priorities, including routine operations and special projects.
Prepares meeting materials, including agendas, handouts, and binders.
Independently drafts and prepares correspondence, memoranda, reports, and briefing materials, involving complex, sensitive, and non-routine matters.
Prepares meeting summaries, action-item documentation, and follow-up to ensure clarity of direction and accountability.
Tracks assignments and follows up on items to ensure timely completion.
Monitors recurring reporting deadlines and ensures required documentation is submitted timely.
Serves as a liaison between the Director and staff, assessing the urgency of matters and briefing the Director as needed.
Processes routine documentation and enters data into spreadsheets, logs, and databases in accordance with program requirements.
Leads onboarding/off-boarding.
Prepares requisitions for the purchase of supplies.
Serves as time administrator for the Bureau.
Other tasks as assigned.