Background Check Specialist

c5180205-b405-4708-af22-8cf6c9a33d71 • Houston, TX

1d • Onsite

About The Position

The Background Check Specialist helps coordinate and document background check investigations, requests, and results. The role conducts quality assurance reviews to ensure submissions are complete and accurate and meet required timeframes and deadlines. The specialist supports staff through required screenings, submits completed packets to ORR, tracks responses, maintains eligibility and suitability letters, audits staff files, and communicates requirements and results to staff and leadership. The position works primarily in an office setting and includes regular computer work, some overnight travel, public speaking, and evening and weekend work.

Requirements

• High school diploma or equivalent GED.
• Three years of experience in a similar position.
• Strong computer skills, including Microsoft Office, SharePoint, and OneDrive, and the ability to learn new software.
• Good communication and project management skills.

Nice To Haves

• Bachelor's degree in HR, Criminal Justice, Psychology, Sociology, or a related field.
• Previous experience working with federal government contracts.
• Previous experience in human services or similar occupational areas.
• Bilingual in English and Spanish.

Responsibilities

• Guide staff through required background check components, including FBI fingerprinting, Child Abuse/Neglect Registry checks, Annual Affidavits, background re-checks, and other screenings, to support compliance with ORR, federal, and state regulations.
• Submit completed background check packets and supporting documents to ORR, track responses, and maintain official eligibility and suitability letters for program staff.
• Conduct regular audits of background-check documentation in staff files, including annual affidavits and verification forms, to ensure completeness, accuracy, and currency.
• Stay current with ORR, federal, and state background-check requirements and ensure processes follow established standards, timelines, and confidentiality protocols.
• Provide staff, supervisors, managers, and HR with guidance and updates about requirements, timelines, and results; clarify process steps and resolve discrepancies or disputes.
• Monitor background-check results, identify missing or inconsistent documentation, and escalate issues to management or compliance teams for timely resolution.
• Perform other tasks and responsibilities as assigned.

Benefits

• Competitive salary.
• Benefits package including medical, dental, vision, HSA, DCFSA, and a 401(k) retirement plan.
• Life and disability plans and other supplemental plans.
• Student loan assistance plan.
• Paid time off, holidays, and sick leave.
• Professional development opportunities and ongoing training in best practices and leadership.
• Ongoing training, mentorship, and pathways for advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED