Back-Up Administrative Coordinator

Albertsons • Azle, TX

2d • Onsite

About The Position

The Back-Up Administrative Coordinator (BUAC) provides operational, administrative, and compliance support to store leadership while serving as a trained backup to the Administrative Coordinator. This position assists with hiring administration, payroll support, associate records, scheduling support, onboarding activities, and store-level administrative processes to ensure efficient store operations and compliance with company policies and procedures.

Requirements

• Operational, administrative, and compliance support to store leadership.
• Backup to the Administrative Coordinator.
• Assists with hiring administration.
• Payroll support.
• Associate records management.
• Scheduling support.
• Onboarding activities.
• Store-level administrative processes.
• Ensures efficient store operations and compliance with company policies and procedures.
• Maintaining store records, reports, and documentation.
• Filing, data entry, correspondence, and document management.
• Accurate and timely completion of administrative tasks.
• Confidentiality of associate and company information.
• Recruitment and hiring administration.
• Applicant tracking and candidate communication.
• Onboarding coordination.
• Hiring documentation.
• Orientation preparation and new hire paperwork.
• Payroll and timekeeping processes.
• Time record review and discrepancy reporting.
• Schedule maintenance and workforce administration.
• Assisting associates with payroll questions.
• Payroll record maintenance.
• Associate personnel file maintenance and document retention.
• Compliance activities, audits, and reporting.
• Monitoring training and compliance documentation.
• Adherence to company policies, labor regulations, and employment standards.
• Support for leave, accommodation, and other associate-related administrative processes.
• Support for store initiatives, programs, and projects.
• Store communications and information distribution.
• Supply ordering and inventory of administrative materials.
• Office organization and operational readiness.
• Backup coverage for the Administrative Coordinator.
• Professional response to inquiries.
• Excellent internal customer service.
• Resolution of routine administrative issues.
• Appropriate escalation of concerns.

Responsibilities

• Provide administrative support to store leadership teams and department managers.
• Assist with maintaining store records, reports, and required documentation.
• Support filing, data entry, correspondence, and document management activities.
• Ensure administrative tasks are completed accurately and within established timelines.
• Maintain confidentiality of associate and company information.
• Assist with recruitment and hiring administration processes.
• Support applicant tracking activities and candidate follow-up communications.
• Coordinate onboarding activities for newly hired associates.
• Ensure required hiring documentation is completed and maintained appropriately.
• Assist with orientation preparation and new hire paperwork processing.
• Assist with payroll administration and timekeeping processes.
• Review time records for accuracy and report discrepancies to management.
• Support schedule maintenance and workforce administration functions.
• Assist associates with payroll-related questions and escalations.
• Maintain payroll records in accordance with company guidelines.
• Support associate personnel file maintenance and document retention requirements.
• Assist with compliance-related activities, audits, and reporting requirements.
• Monitor completion of required training and compliance documentation.
• Help ensure adherence to company policies, labor regulations, and employment standards.
• Support leave, accommodation, and other associate-related administrative processes as directed.
• Serve as administrative support for store initiatives, programs, and projects.
• Assist with store communications and distribution of company information.
• Support supply ordering and inventory of administrative materials.
• Maintain office organization and operational readiness.
• Provide backup coverage for the Administrative Coordinator when needed.
• Respond professionally to associate and customer inquiries.
• Provide excellent internal customer service to store associates and leadership teams.
• Assist in resolving routine administrative issues and questions.
• Escalate concerns appropriately when additional support is required.

Benefits

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay)
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed