Back-Up Administrative Coordinator

Albertsons Companies • Longview, TX

2d • Onsite

About The Position

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership team by providing administrative, payroll, hiring, onboarding, and compliance support. This role serves as a trained backup to the Administrative Coordinator and helps ensure store operations, personnel processes, and administrative functions are completed accurately, efficiently, and in compliance with company policies and procedures.

Requirements

• Provide administrative support to store leadership and department managers.
• Maintain store records, reports, personnel files, and documentation.
• Assist with data entry, filing, correspondence, and document management.
• Ensure confidentiality of associate, applicant, and company information.
• Support office organization and administrative process execution.
• Support recruitment activities and applicant processing.
• Coordinate pre-employment and onboarding documentation.
• Assist with new hire orientation preparation and onboarding activities.
• Monitor hiring paperwork for accuracy and completion.
• Support candidate and associate communications as needed.
• Assist with payroll preparation and timekeeping maintenance.
• Review timecard exceptions and communicate discrepancies to leadership.
• Support weekly payroll audits and reporting activities.
• Assist associates with payroll and scheduling questions.
• Maintain accurate payroll and labor-related records.
• Maintain personnel files and employment records in accordance with company requirements.
• Assist with compliance initiatives, audits, and record retention requirements.
• Support tracking of required associate training and certifications.
• Assist with leave administration, personnel changes, and employment documentation.
• Help ensure compliance with company policies and employment regulations.
• Professionally assist associates, applicants, and customers with administrative inquiries.
• Provide exceptional internal customer service to store teams.
• Route questions and concerns to the appropriate department or leader.
• Support store communications and information distribution.
• Provide backup coverage for the Administrative Coordinator position.
• Assist with store meetings, events, and special projects.
• Order and maintain office and administrative supplies.
• Support operational initiatives and store leadership needs.
• Assist with scheduling, reporting, and workforce administration functions.

Responsibilities

• Provide administrative support to store leadership and department managers.
• Maintain store records, reports, personnel files, and documentation.
• Assist with data entry, filing, correspondence, and document management.
• Ensure confidentiality of associate, applicant, and company information.
• Support office organization and administrative process execution.
• Support recruitment activities and applicant processing.
• Coordinate pre-employment and onboarding documentation.
• Assist with new hire orientation preparation and onboarding activities.
• Monitor hiring paperwork for accuracy and completion.
• Support candidate and associate communications as needed.
• Assist with payroll preparation and timekeeping maintenance.
• Review timecard exceptions and communicate discrepancies to leadership.
• Support weekly payroll audits and reporting activities.
• Assist associates with payroll and scheduling questions.
• Maintain accurate payroll and labor-related records.
• Maintain personnel files and employment records in accordance with company requirements.
• Assist with compliance initiatives, audits, and record retention requirements.
• Support tracking of required associate training and certifications.
• Assist with leave administration, personnel changes, and employment documentation.
• Help ensure compliance with company policies and employment regulations.
• Professionally assist associates, applicants, and customers with administrative inquiries.
• Provide exceptional internal customer service to store teams.
• Route questions and concerns to the appropriate department or leader.
• Support store communications and information distribution.
• Provide backup coverage for the Administrative Coordinator position.
• Assist with store meetings, events, and special projects.
• Order and maintain office and administrative supplies.
• Support operational initiatives and store leadership needs.
• Assist with scheduling, reporting, and workforce administration functions.

Benefits

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay)
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed