Back-Up Administrative Coordinator

Albertsons Companies • Dallas, TX

6d • Onsite

About The Position

The Backup Administrative Coordinator supports the day-to-day administrative operations of the store and serves as a trained backup for the Administrative Coordinator role. This position helps ensure accurate payroll processing, personnel record maintenance, hiring support, compliance documentation, scheduling assistance, and communication between store leadership and associates. The Backup Administrative Coordinator must maintain confidentiality, provide excellent customer service, and assist with administrative tasks that support efficient store operations.

Requirements

• High school diploma or equivalent required.
• Previous administrative, office, payroll, or retail experience preferred.
• Strong organizational and time management skills.
• Ability to handle confidential information discreetly.
• Proficient in Microsoft Office applications and company systems.
• Strong communication and customer service skills.
• Ability to multitask in a fast-paced environment.
• Attention to detail and accuracy.
• Strong problem-solving and organizational abilities.
• Ability to work independently and prioritize workload.
• Professional verbal and written communication skills.
• Ability to maintain confidentiality and professionalism at all times.
• Knowledge of payroll, scheduling, and personnel processes preferred.
• Ability to sit, stand, and walk for extended periods.
• Frequent use of computers, phones, and office equipment.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to work a flexible schedule based on business needs.

Responsibilities

• Assist with daily administrative functions and office operations.
• Maintain organized and accurate personnel files and store records.
• Process and file confidential employee documentation.
• Support store leadership with reports, correspondence, and administrative projects.
• Answer and direct phone calls professionally.
• Assist with onboarding and hiring processes for new associates.
• Prepare employment documentation and ensure completion of required forms.
• Track training, certifications, and onboarding progress.
• Help maintain compliance with company policies and employment regulations.
• Support associate inquiries regarding payroll, benefits, and company programs.
• Assist with payroll review and timekeeping accuracy.
• Monitor attendance, punches, and exception reporting.
• Support scheduling processes and labor-related administrative tasks.
• Ensure payroll documentation is submitted accurately and on time.
• Maintain confidential employee records in accordance with company standards.
• Ensure personnel files, corrective action documentation, and training records are complete and up to date.
• Assist with audits and documentation requests.
• Serve as backup coverage for the Administrative Coordinator during vacations, absences, or peak business periods.
• Provide administrative support for store meetings, training sessions, and special events.
• Collaborate with department managers and store leadership to ensure operational needs are met.

Benefits

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Medical
• Dental
• 401k
• Time off (vacation, holidays, sick pay)
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED