Back-Up Administrative Coordinator

Albertsons • Longview, TX

2d

About The Position

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership team with administrative, payroll, hiring, onboarding, and compliance activities. This role serves as a trained backup to the Administrative Coordinator and helps ensure store operations, personnel processes, and administrative functions are completed accurately, efficiently, and in accordance with company policies and procedures.

The position provides support with store records and documentation, recruitment and onboarding, payroll and timekeeping, personnel files and compliance, associate and customer inquiries, and general store operations. It also assists with meetings, events, special projects, supplies, scheduling, reporting, and workforce administration.

Responsibilities

• Provide administrative support to store leadership and department managers.
• Maintain store records, reports, personnel files, and documentation.
• Assist with data entry, filing, correspondence, and document management while maintaining confidentiality.
• Support office organization and administrative processes.
• Support recruitment activities and applicant processing.
• Coordinate pre-employment and onboarding documentation and assist with new-hire orientation preparation and activities.
• Monitor hiring paperwork for accuracy and completion and support candidate and associate communications.
• Assist with payroll preparation and timekeeping maintenance.
• Review timecard exceptions and communicate discrepancies to leadership.
• Support weekly payroll audits and reporting activities.
• Assist associates with payroll and scheduling questions and maintain payroll and labor-related records.
• Maintain personnel files and employment records in accordance with company requirements.
• Assist with compliance initiatives, audits, record retention, leave administration, personnel changes, and employment documentation.
• Support tracking of required associate training and certifications and help ensure compliance with company policies and employment regulations.
• Assist associates, applicants, and customers with administrative inquiries and provide internal customer service to store teams.
• Route questions and concerns to the appropriate department or leader and support store communications and information distribution.
• Provide backup coverage for the Administrative Coordinator position.
• Assist with store meetings, events, and special projects.
• Order and maintain office and administrative supplies.
• Support operational initiatives and store leadership needs, including scheduling, reporting, and workforce administration.

Benefits

• Competitive wages paid weekly
• Access to up to 50% of earned wages before payday through a partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates, including medical, dental, and 401(k)
• Time off, including vacation, holidays, and sick pay
• Training, career growth, and development
• Inclusive work environment with colleagues who reflect the communities served

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed