Baby University Administrative Secretary (26-27 SY) - North Baby University

Irving ISD•Irving, TX

1d•Onsite

About The Position

Facilitate the efficient operation of the district employee childcare administrative office and provide clerical services for the school’s administrative staff.

Requirements

High School Diploma or GED
Must pass a background check
Three (3) years clerical/secretarial experience or other equivalent experience or background.
Thorough understanding of childcare center operations
Knowledge of TDHHS minimum standards for child-care centers
Reports to work on time, is reliable for regular work and maintains good attendance.
Ability to work flexible hours and demonstrate a positive attitude
Display good communication skills and ability to receive and follow directions
Ability to demonstrate a high degree of flexibility and adaptability
Ability to work with diverse populations
Ability to work well with others including children, parents, co-workers, and community members
Knowledge of general office equipment
Knowledge of basic accounting principles
Proficient skills in typing, word processing, and file maintenance
Effective organizational, communication, and interpersonal skills
Ability to operate computer/peripherals using a variety of basic applications
Ability to effectively use district and childcare programs with reasonable assistance
Maintains confidentiality
Must maintain emotional control and exercise reasoning and problem solving skills while under stress.
Must demonstrate ability to communicate effectively (verbal and written).
Should be able to interpret procedures and analyze data for decision-making.
Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidents immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

Nice To Haves

Two (2) years experience working with children in a preschool or child care setting preferred.
Obtain 24 hours of pre-service training
Obtain 24 hours of annual training
Acquire and maintain current pediatric CPR, First Aid and Food Handler’s certificates
Acquire a valid Texas Education Aide Certificate, Child Development Associates (CDA) or an Associates Degree in Early Childhood

Responsibilities

Assist students, teachers, and parents as needed.
Receive incoming calls, take reliable messages, and schedule appointments.
Promote a positive, caring climate for learning for staff, students, and parents.
Perform accounting tasks following established district and TDHHS Child Care Regulation standards including, but not limited to, those related to budget, curriculum material, fixed assets, requisitions, purchase orders, record keeping of both staff and students.
Participate in in-service Childcare Regulations Employee Required trainings, staff meetings, and special events as required.
Manage student and campus activity accounts as required
Keep accurate records of staff absences and substitutes utilized
Monitor, process and submit personnel payroll reports to central office as required
Manage office and daily activities as needed or directed
Assist in compiling information to be used in various administrative reports required by both the District and TDHHS Child Care Regulations
Maintain the scheduled use of the building and make requests for appropriate heating/cooling systems
Maintain confidentiality
Assist with overseeing the update and maintenance of files according to THHS requirements.
Follow all rules, regulations, and policies of Irving ISD and follow the supervisor's directives.
Perform any and all duties as assigned.
Remain informed of and comply with state, district, and school policies or regulations concerning primary job functions.