26/27 SY Administrative Secretary III (CSMS)

Dysart Unified School District•Surprise, AZ

1d•Onsite

About The Position

Under the general direction of the Principal, this role coordinates, monitors, and supports various areas of responsibility in the school office, including budgeting, scheduling, communication, and organization. The position ensures compliance for all expenditures, manages district fees and payment systems, and oversees collection and verification of substitute and staff attendance. It also coordinates building safety procedures, manages key distribution, and handles school documents and Governing Board agenda items. The role facilitates school-wide communication, schedules special projects and events, and supports site administration in personnel management. Regular internal audits are performed to ensure data accuracy, and backup is provided for Attendance Records Technician and Data Record Technician roles. The position requires providing exceptional customer service to all stakeholders and maintaining good rapport with students, employees, community members, and vendors, while upholding a high level of ethical behavior and confidentiality.

Requirements

High School Diploma or GED.
Three years of advanced administrative support experience involving frequent contact with the public.
Scheduling, assigning and reviewing work of assigned staff.
Competency in computer literacy and Excel.
Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).
Knowledge of standard practices, methods and materials of assigned work.
Knowledge of techniques and methods for organizing, prioritizing and monitoring work.
Knowledge of business math concepts.
Knowledge of filing and record-keeping principles.
Knowledge of applicable federal, state and local laws, codes, regulations.
Knowledge of occupational hazards and applicable safety principles and practices.
Knowledge of uses and properties of supplies and equipment.
Knowledge of customer service principles.
Knowledge of modern office technology.
Skill in composing and maintaining basic original documents including reports, and correspondence.
Skill in performing basic original research, compiling and assembling data.
Skill in maintaining and updating data and documentation.
Skill in organizing tasks, meeting deadlines and prioritizing work.
Skill in following directions and meeting standards.
Skill in providing attention to detail in assignments.
Skill in computer digital literacy and Excel.
Skill in organizing and maintaining records and files.
Skill in proofreading and error correction.
Skill in business math computations.
Skill in exercising confidentiality.
Skill in comprehending reference books and manuals.
Skill in interpreting and applying applicable laws, codes, regulations and standards.
Skill in providing customer service.
Skill in utilizing a communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

Nice To Haves

Associate’s degree in Business, Management, or related field preferred.

Responsibilities

Assist administration with campus budget and financial management.
Ensure compliance for all expenditures including purchase orders, payroll, and cash management.
Manage district fees and payment system.
Oversee collection and verification of substitute and staff attendance.
Coordinate building safety procedures and manage key distribution.
Coordinate and ensure the maintenance of school documents, and coordinate, create and submit Governing Board agenda items.
Coordinate and facilitate distribution of school-wide communication.
Coordinate and schedule special projects and events.
Support and assist site administration in personnel management.
Perform regular internal audits ensuring accuracy of data.
Provide back up for Attendance Records Technician and Data Record Technician.
Provide exceptional customer service to all stakeholders.
Establish and maintain good rapport with students, employees, community members and vendors.
Maintains a high level of ethical behavior and confidentiality.
Other job related duties as assigned.