Administrative Secretary 26-30
About The Position
Assists a manager in maintaining schedules and appointments; prepares legal memorandums, briefs, pleadings, etc.; maintains bureau records and statistics; organizes and prepares administrative requests for telecommunications, MIS equipment, supplies, etc.; and assists manager in administrative duties. Organizes work by screening mail, maintains calendars of events; and filing information. Arranges meetings, conference locations, and travel arrangements; responds to routing requests according to established procedures. Produces information by typing, transcribing, formatting, and editing documents; gathering, sorting, compiling information for bureau reports. Answers telephones and responds to caller inquiries; screens and summarizes inquiries which need manager response; greets and directs visitors; proofreads and checks accuracy of information; and requests additional reports or data from internal or external sources. Contributes to the team effort by accomplishing related results in a cooperative and collaborative manner.
Requirements
- Requires knowledge, skill and mental development equivalent to the completion of high school
- 4 years of progressively responsible clerical experience in a legal setting
- Thorough knowledge of Business English
- Thorough knowledge of legal terminology
- Thorough knowledge of legal format
- Thorough knowledge of legal filing requirements
- Attendance is an essential function of this position
- Ability to maintain satisfactory working relationships with other employees
- Ability to maintain satisfactory working relationships with the general public
Responsibilities
- Assists a manager in maintaining schedules and appointments
- Prepares legal memorandums, briefs, pleadings, etc.
- Maintains bureau records and statistics
- Organizes and prepares administrative requests for telecommunications, MIS equipment, supplies, etc.
- Assists manager in administrative duties
- Screens mail
- Maintains calendars of events
- Files information
- Arranges meetings, conference locations, and travel arrangements
- Responds to routing requests according to established procedures
- Types, transcribes, formats, and edits documents
- Gathers, sorts, and compiles information for bureau reports
- Answers telephones and responds to caller inquiries
- Screens and summarizes inquiries which need manager response
- Greets and directs visitors
- Proofreads and checks accuracy of information
- Requests additional reports or data from internal or external sources
- Contributes to the team effort by accomplishing related results in a cooperative and collaborative manner
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
