BABA Compliance Coordinator
About The Position
This temporary position performs defined data gathering, documentation, and recordkeeping tasks in support of the District's Build America, Buy America (BABA) compliance obligations under active federally funded grant contracts. Working under the direction of the Procurement and Warehouse Supervisor, the Coordinator carries out assigned tasks including inventory review, supplier outreach, and compliance documentation. This position does not have responsibility for compliance determinations or regulatory interpretation, but it assists in collecting data and maintaining documentation files in support of BABA compliance.
Requirements
- Strong organizational skills and attention to detail; ability to manage and track large volumes of information accurately.
- Ability to follow written instructions and established procedures consistently and carefully.
- Comfortable with routine outreach to vendors and suppliers by phone and email.
- Proficiency in Microsoft Office, particularly Excel and Word.
- Ability to work independently on assigned tasks while checking in regularly with supervisor.
- Clear and professional written and verbal communication skills.
- High school diploma or equivalent required.
- Must pass a District physical examination and be able to perform essential job functions.
Nice To Haves
- Experience in an administrative, procurement, clerical, or recordkeeping role preferred.
- No prior knowledge of BABA or federal grant regulations required; training on applicable requirements will be provided.
- Additional education or training in a related field is a plus.
Responsibilities
- Review the District's materials and supplies inventory and catalog all items as BABA compliant or non-compliant.
- Track and categorize all grant-funded project materials as BABA compliant or non-compliant, and conduct market research as needed.
- Record item information into tracking spreadsheets or databases as directed, including item description, category, source, and other fields specified by the supervisor.
- Pull purchase records, product data sheets, and other existing documentation to support classification work.
- Flag items needing supervisor review or additional information and track their status through to resolution.
- Contact suppliers and manufacturers to request domestic content certifications and supporting documentation.
- Track outreach efforts and responses; follow up with suppliers who have not responded within established timeframes.
- Collect and organize returned certifications and bill of materials documentation into project files.
- Escalate incomplete, unclear, or inconsistent supplier responses to the supervisor for direction.
- Maintain organized BABA compliance files for each active grant contract, following file structures and naming conventions established by the supervisor.
- Enter and update data in compliance tracking systems as instructed; generate reports or summaries from tracking tools as requested.
- Collect and file documentation from vendors, subcontractors, and internal staff as directed.
- Assist in BABA waiver request packages and other compliance submissions by gathering specified documents and supplying requested data.
- Assist procurement staff with BABA-related tasks on future purchasing activity as assigned, including collecting documentation prior to purchasing.
- Maintain logs of procurement activity and associated compliance documentation as directed.
- Perform other administrative and clerical support tasks related to grant compliance as assigned.
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
