Compliance Coordinator

HOA Talent•Chicago, IL

19h•$70,000 - $85,000•Hybrid

About The Position

The CAM Collective ("TCC") is a national network of independently operated community management companies. We help local firms grow and modernize without losing what makes them unique. We're a small, high-growth team. The Compliance Coordinator owns business registrations, payroll registrations, licenses, and related filings across that footprint — plus the day-to-day operational and financial coordination that keeps the business running. You'll work directly with Kelly Franco (Director of People) and partner closely with Finance, M&A, and Member Company leaders.

Requirements

2+ years of experience in compliance, operations, payroll administration, entity administration, or corporate paralegal work
Hands-on experience with business registrations, payroll registrations, or entity filings (e.g., secretary of state filings, foreign qualifications, payroll tax account setup, multi-state compliance work)
Demonstrated ability to manage a recurring deadline calendar across multiple entities or jurisdictions
Comfort working with ambiguous or conflicting agency guidance
Proficient in Microsoft Excel (multi-tab trackers, filters, formulas)
Based in or willing to be based within 30 miles of downtown Chicago

Nice To Haves

Bachelor's degree in Business Administration, Real Estate, Accounting, or Legal Studies
Experience with property management software (Yardi, AppFolio)
Experience with payroll/HRIS platforms (Rippling)

Responsibilities

Own business and payroll registrations across TCC entities and Member Companies — new registrations, renewals, amendments, and closures
Maintain a master compliance calendar tracking deadlines, audits, and filings across every state where TCC operates
Research state-specific requirements and turn ambiguous agency guidance into clear, documented next steps
Maintain audit-ready records: confirmations, account numbers, agency correspondence, insurance certificates, and vendor contracts
Serve as the internal point of contact for TCC's third-party filing vendor, including active oversight of a current vendor transition
Track real estate leases company-wide and manage vendor/contractor coordination, invoices, and expense reporting
Build and maintain SOPs and trackers so compliance status is always current and verifiable