Compliance Coordinator
About The Position
PHEAA is seeking a Compliance Coordinator to join the State Grant & Special Programs Compliance Team. This challenging and rewarding role is responsible for responding to compliance inquiries from schools and/or PHEAA staff. Responsibilities include evaluating applications to determine program eligibility, and reviewing correspondence, policy, and procedures to ensure compliance with federal and state statutes, regulations, and sub-regulatory requirements. This position requires a high degree of professionalism to interact with Compliance Management, post-secondary education staff and other external customers. This position requires extensive travel and working outside of regular business hours. Travel will primarily focus on the Wilkes-Barre/Scranton area.
Requirements
- High degree of professionalism to interact with Compliance Management, post-secondary education staff and other external customers.
- Extensive travel required.
- Working outside of regular business hours required.
- Travel will primarily focus on the Wilkes-Barre/Scranton area.
Responsibilities
- Conduct compliance review/testing of post-secondary school student files related to the analysis, processing of data and awarding of aid in the student financial aid programs administered by PHEAA.
- Review school policies and procedures regarding state financial aid program administration to determine if policies are in compliance with PHEAA requirements and to determine if the institution has adequate checks and balances in its administration of PHEAA administered programs.
- Observe and appraise school operations and provide technical assistance and advice to institutions to develop revised policies or procedures for the administration and management of state aid programs.
- Develop and maintain a cooperative working relationship with all levels of management within the educational institution to accurately evaluate program review data and resolve program review findings.
- Prepare program review correspondence detailing and analyzing program review findings, audit exceptions, and other areas of concern identified during the on-site program review. This includes identifying areas of noncompliance with PHEAA or federal regulations, citing the appropriate PHEAA regulations involved, providing required corrective measures for the institution to resolve the audit exceptions, and assessing the financial liabilities and payments required as a result of the program review.
- Review and analyze correspondence received from educational institutions to determine if proper corrective action has been taken by the institution to resolve the audit exceptions; and prepare follow-up correspondence to the institution advising them of any further concerns or required actions. This must include a final assessment of financial liability to the institution resulting from the program review.
- Provide technical assistance to PHEAA staff in matters relating to program reviews or examinations regarding State Grant and Special Programs regulations and requirements. Assistance is also provided in the interpretation of general information concerning an institution's programs and program review findings.
- Conduct comprehensive analysis, investigation, and research of statutes and regulations to determine if the institution's procedures are appropriate when unusual or unique situations arise.
- Collaborate with USDE auditors and related or affiliated federal agencies to provide expert, technical assistance regarding PHEAA procedures and regulations. This may include conducting joint program reviews with USDE officials at institutions.
- Identify potential risk and non-compliance in Agency correspondences and processes. Providing recommendations and guidance to Agency leaders to facilitate necessary changes.
- Collaborate with State Grant and Special Programs staff to develop and review departmental procedures for the PHEAA-administered programs.
- Represent department interests on agency-wide project teams.
- Assist with or perform training at workshops or conferences related to the Program Review Process.
- Comply with the Agency’s enterprise security and privacy policies and departmental procedures.
- Perform other duties and special projects as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
